Finding Text
Program: COVID-19 Education Stabilization Fund ALN 84.425E, F and L Higher Education Emergency Relief Fund-Student Aid, Institutional Portion and Minority Serving Institutions Compliance Requirement: Reporting Condition: Quarterly reports are reflecting life to date totals versus quarterly details as well as combining the student aid and minority serving institutions amounts. The Institutional Portion reports reflect debt forgiveness and need to be amended to reflect the approved plan to replace expenditures. See Finding 2022-003. Criteria: Pursuant to 2022 Compliance Supplement ESF Section 2 III E, F, L, an institution must submit a report covering quarterly expenditures for each program for each calendar quarter by purpose. Cause: The College did not properly review the reporting requirements for the grant. Effect: The College could be required to return funding if information is not publicly available or correct to the extent funds were spent. Context: The four quarterly reports did not tie to general ledger accounts used to support the grant for quarterly expenditures. The errors were not detected or amended by year end. Questioned Cost: None Repeat Finding: No Recommendation: We recommend that the College implement procedures to obtain guidance on the high-risk grants and ensure all compliance requirements are followed. Views of Responsible Officials: The reporting standards changed during the year and the reports issued prior to the standard change were not amended. The reports prepared after the change in standards were done quarterly as required. In the future, staff will verify standards prior to preparing the report and contact the Department of Education should anything be in question. The College will amend the effected reports to have only quarterly expenditures and to properly reflect the change in expenditures approved by the Department.