Finding Text
2023-002: Finding – Eligibility and Inspections
Federal Program: Indian Housing Block Grant (including CARES) AL #14.867
Criteria: The Program requires the Corporation to develop written policies governing the eligibility, admission, and occupancy of families for housing assisted with grant funds.
Condition: During our testing, we noted several instances of the Corporation not following their written policies. We noted the following during our testing selection of twenty-two files: 1) three files were missing their annual recertification documentation or was not signed by tenant or authority; 2) three files were missing a signed lease agreement; 3) one file was missing proof of tribal enrollment.
Questioned Costs: Undeterminable
Context: We tested 22 files out of a total of tenant population of 272.
Effect: Non-compliance with eligibility requirements within the Corporation’s policies and NAHASDA regulations.
Cause: Lack of controls and oversight during the year.
Repeat Finding: This is a repeat finding of 2022-002.
Recommendation: We recommend that the Corporation should implement internal controls to ensure all written policies are being implemented and followed. An example of a control would be a checklist that is included in the front of every file and includes all required forms of documentation. This checklist should be signed off on for each specific item as the requirements are met.
Views of Responsible Officials: A checklist has been compiled that will include required documentation, these are then periodically reviewed by staff for completeness.