Finding Text
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Title: Housing Voucher Cluster
Assistance Listing Number: 14.871 / 14.879
Federal Award Identification Number and Year: MD004 (various funding increments active during period 7/1/22-6/30/23)
Award Period: July 1, 2022 through June 30, 2023
Type of Finding:
Significant Deficiency in Internal Control over Compliance.
Other Matters.
Criteria or specific requirement:
The PHA is required to submit the HUD-50058 (Family Report) form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or
other change of unit for a family to HUD’s Public Housing Information Center (PIC). The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition: During our testing, we noted the Authority did not have adequate internal controls designed to ensure that PIC submissions requirements were being met. As a result, a submitted HUD-50058 did
not match the data submitted to PIC.
Questioned Costs: Unknown
Context: Testing of 40 HCVP tenant files for PIC submissions revealed that for 1 file the Commission failed to correct a fatal error after initial submission. As a result, the HUD - 50058 was not showing as
reported in PIC.
Cause: The Commission could not correct the fatal error because the initial PHA did not complete the Port Out action in PIC. Additionally, the commission was unable to generate a type 14 action, because
the initial PHA changed the Head of Household on the submitted HUD 52665 & 50058 forms; the social security numbers changed. The Commission was eventually able to correct the fatal error after continuous outreach to the initial PHA.
Effect: The Commission is not in compliance with program requirements over PIC Reporting.
Repeat Finding: Not a repeat.
Recommendation: The Commission should implement processes to ensure that fatal errors during
PIC submissions are corrected in a timely manner.
View of Responsible Officials: There is no disagreement with the audit finding.