Finding Text
Finding Number: 2023‐005
Repeat Finding: No
Program Name/Assistance Listing Title: Housing Voucher Cluster
Assistance Listing Number: 14.871
Federal Agency: U.S. Department of Housing and Urban Development
Federal Award Number: AZ032VO
Pass‐Through Agency: N/A
Questioned Costs: $0
Type of Finding: Noncompliance, Significant Deficiency
Compliance Requirement: Special Tests and Provisions
Criteria
24 CFR §982.405 requires a public housing agency to inspect units leased to determine if they meet
Housing Quality Standards (HQS). If a unit fails an inspection, it must be repaired within 30 days if not
a life‐threatening condition.
Condition
Not all units that failed HQS inspections were repaired within the required 30‐day window.
Cause
The Community Assistance Office, experienced turnover in the occupancy specialist position
responsible for the inspections and while the position was in recruitment interim staff completed the
inspections resulting in lack of documentation in the paper file regarding the extension for the
installation of the microwave.
Effect
The City was not in compliance with 24 CFR §982.405.
Context
For one of six HQS failed inspections reviewed, the non‐life‐threatening repairs were not made within
the 30‐day window. An extension was granted but was not documented in the participant’s file.
Ultimately, the inspection was passed 40 days after the original failure with no HAP payments
required to be abated.
The sample was not intended to be, and was not, a statistically valid sample.
Recommendation
The City should update policies and procedures within the Community Assistance Office to ensure
that any extensions for repairs related failed HQS inspections are adequately documented in
participant files.
Views of Responsible Officials
See Corrective Action Plan.