We recommend that the subrecipient establish and implement procedures to verify the
eligibility of parties involved in Federal awards, subawards, and contracts. This should
include regular checks against the System for Award Management (SAM) to ensure
compliance with suspension and debarment regulations. Additionally, the subrecipient
should maintain documentation to support the review process, including records of SAM
checks and any correspondence related to the verification of eligibility. This documentation will provide evidence of compliance and support any future audits or reviews.
Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The Organization is implementing formal written procedures to verify the eligibility of all
contractors and subrecipients prior to entering into any federally funded agreements. This includes mandatory checks against the System for Award Management (SAM.gov) for each party.
In addition, the Organization will maintain documentation of all SAM verification checks, including screenshots or download logs, date of the check, name of the party verified, and results. Any correspondence or follow-up related to eligibility will also be retained in the
procurement or grant file.
Name(s) of the contact person(s) responsible for corrective action: Kristina Valdez, Chief Executive Officer
Planned completion date for corrective action plan: Planned completion date is June 30, 2025.