Finding 571505 (2025-001)

-
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2025-07-17
Audit: 362457
Organization: Asi Greeley Ii, Inc. (MN)

AI Summary

  • Core Issue: One tenant file was missing a required move-out inspection report.
  • Impacted Requirements: All tenant files must include a move-out inspection report upon tenant vacating.
  • Recommended Follow-Up: Remind project personnel to ensure all necessary documentation is included in tenant files.

Finding Text

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2025-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 Condition: For one of the tenant files tested, the Project did not include a move-out inspection report. Criteria: The Project should include in the tenant file a move-out inspection report, which is prepared when a tenant vacates. Effect: There is no financial effect on rent subsidies. Context: A sample of tenant files was selected to test the completeness of their contents. The test found that one tenant file was missing a required move-out inspection report. This non-compliance did not have a financial effect. The details and results of the sample are as follows: Population - 14, Sample - 2, Not in compliance - 1, Dollars - N/A. Questioned Costs - None; Cause: Project personnel did not reach out to the Regional Manager to obtain a copy of the move-out inspection report, which should have been included in the tenant file. Recommendation: Project personnel should be reminded that including proper documentation in the tenant files is an important step in tenant management. A move-out inspection form should be completed and included in the tenant file when the tenant vacates the unit. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding. Project personnel have been reminded to be aware of the importance of including all necessary documenation in the tenant file. Total-Department of Housing and Urban Development - $0; Non-compliance code - R

Corrective Action Plan

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Greeley II, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2025. Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110, Minneapolis, MN 55426; Audit Period: March 31, 2025; The finding from the March 31, 2025 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FEDERAL AWARD PROGRAMS AUDIT - DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT - FINDING 2025-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 For one of the tenant files tested, the Project did not include a move-out inspection report. Recommendation: Project personnel should be reminded that including proper documentation in the tenant files is an important step in tenant management. A move-out inspection form should be completed and included in the tenant file when a tenant vacates. Action Taken: The Project agrees with the finding. Project personnel have been reminded to be aware of the importance of including all necessary documenation in the tenant file. A copy of the move-out inspection report was obtained and placed in the file in May 2025. If the Department of Housing and Urban Development has questions regarding this plan, please call Ling Han at 651-757-3038.

Categories

HUD Housing Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.181 Supportive Housing for Persons with Disabilities $155,642