Finding Text
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2025-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 Condition: For one of the tenant files tested, the Project did not include a move-out inspection report. Criteria: The Project should include in the tenant file a move-out inspection report, which is prepared when a tenant vacates. Effect: There is no financial effect on rent subsidies. Context: A sample of tenant files was selected to test the completeness of their contents. The test found that one tenant file was missing a required move-out inspection report. This non-compliance did not have a financial effect. The details and results of the sample are as follows: Population - 14, Sample - 2, Not in compliance - 1, Dollars - N/A. Questioned Costs - None; Cause: Project personnel did not reach out to the Regional Manager to obtain a copy of the move-out inspection report, which should have been included in the tenant file. Recommendation: Project personnel should be reminded that including proper documentation in the tenant files is an important step in tenant management. A move-out inspection form should be completed and included in the tenant file when the tenant vacates the unit. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding. Project personnel have been reminded to be aware of the importance of including all necessary documenation in the tenant file. Total-Department of Housing and Urban Development - $0; Non-compliance code - R