Finding 5699 (2023-002)

Acknowledgment of Finding: Meriwether Lewis Electric Cooperative acknowledges the audit finding regarding the absence of a written procurement policy related to a federal grant contract. We appreciate the auditors’ diligence in highlighting this finding. Commitment to Compliance: Meriwether Lewis Electric Cooperative is committed to complying with all applicable federal guidelines and specific requirements outlined within the federal grant contract. Corrective Action Plan: In response to the audit finding, Meriwether Lewis Electric Cooperative has a corrective action plan. This plan involves: a. Developing a team of Cooperative leaders to address procurement and compliance. b. Researching and analyzing federal grant procurement requirements. c. Developing a written procurement policy that aligns with federal guidelines while maintaining the best interest of the Cooperative. d. Ensure training for employees involved in the process of such. e. Ensure ongoing monitoring, compliance and training. Timeline and Accountability: The corrective action plan is anticipated to be effective within the next fiscal year. The Cooperative President & CEO is responsible for oversight of organizational policies and procedures. Commitment to Continuous Improvement: Meriwether Lewis Electric Cooperative recognizes the importance of federal guidelines to ensure transparency and compliance. The Cooperative remains committed to continuous improvement and training as well as regular reviews of current policies to ensure compliance with federal regulations as it pertains to said grant contract. Conclusion: Meriwether Lewis Electric Cooperative remains dedicated to rectifying this deficiency by establishing and implementing a written procurement policy that follows federal grant regulations. All policy development is developed with the best interest of the Cooperative and its members as directed by the board of directors.