FAC Explorer

Finding 565680 (2024-003)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-06-20
Audit: 359386
Organization: City of Bloomington, Minnesota (MN)
Auditor: Redpath and Company LLC

AI Summary

  • Core Issue: Incomplete or missing environmental reviews for CDBG projects, violating 24 CFR section 58.
  • Impacted Requirements: Compliance with environmental review procedures is inconsistent due to staff turnover and lack of adherence to existing protocols.
  • Recommended Follow-Up: Strengthen compliance controls by having the HRA Administrator verify that all program checklists are completed with necessary documentation.

Finding Text

2024-003: Internal Controls over Compliance for Special Tests and Provisions (Environmental Reviews) U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants (CDBG)/Entitlement Grants – ALN 14.218 Criteria: Environmental reviews should be performed on CDBG projects as required by 24 CFR section 58. Condition: Environmental reviews were incomplete or missing from a sample of projects tested for compliance. Cause: Turnover within the HRA during 2024 attributed to this condition. Existing procedures in place to help ensure program compliance were not consistently followed by staff. Effect: Without proper environmental reviews, there is a risk of potential negative environmental impacts resulting from a project funded by CDBG funds or noncompliance with the National Environmental Policy Act or other applicable federal, state, and local laws and regulations. Questioned Costs: $0 Context: A sample of four out of 40 projects with activity during 2024 found two of the four projects tested lacked supporting documentation to prove that environmental reviews were completed. Identification of Repeat Finding: Not a repeat finding. Recommendation: We recommend the HRA continue to strengthen its controls over compliance within the CDBG program, including having the HRA Administrator or HRA Assistant Administrator verify program checklists are completed with proper supporting documentation for all programs. Views of Responsible Officials and Planned Corrective Actions: Management agrees with this finding and is in the process of developing internal controls to ensure timely and appropriate actions are taken on the deficiency noted. Additional details can be found in the City of Bloomington’s Corrective Action Plan.

Corrective Action Plan

Corrective Action Plan Actions Planned – The HRA will continue to strengthen its controls over compliance within the CDBG program, including having the HRA Administrator or HRA Assistant Administrator verify program checklists are completed with proper supporting documentation. Official Responsible – Sarah Abe, HRA Administrator Planned Completion Date – December 31, 2025 Disagreement With or Explanation of Finding – The HRA agrees with this finding. Plan to Monitor – Sarah Abe, HRA Administrator, will oversee the process to ensure environmental reviews are completed with proper supporting documentation.

Categories

Special Tests & Provisions Internal Control / Segregation of Duties

Other Findings in this Audit

  • 565678 2024-001
    Significant Deficiency
  • 565679 2024-002
    Significant Deficiency
  • 565681 2024-004
    Significant Deficiency
  • 565682 2024-002
    Significant Deficiency
  • 565683 2024-003
    Significant Deficiency
  • 1142120 2024-001
    Significant Deficiency
  • 1142121 2024-002
    Significant Deficiency
  • 1142122 2024-003
    Significant Deficiency
  • 1142123 2024-004
    Significant Deficiency
  • 1142124 2024-002
    Significant Deficiency
  • 1142125 2024-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $6.40M
10.557 Wic Special Supplemental Nutrition Program for Women, Infants, and Children $2.71M
21.027 Covid-19 - Coronavirus State and Local Fiscal Recovery Funds $2.56M
97.083 Staffing for Adequate Fire and Emergency Response (safer) $2.35M
14.218 Community Development Block Grants/entitlement Grants $1.30M
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $373,411
20.205 Highway Planning and Construction (federal-Aid Highway Program) $321,637
97.067 Homeland Security Grant Program (hsgp) $173,918
93.558 Temporary Assistance for Needy Families $170,044
93.994 Maternal and Child Health Services Block Grant to the States $152,776
93.323 Covid-19 - Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $128,537
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $109,080
16.575 Crime Victim Assistance $97,732
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $84,315
93.069 Public Health Emergency Preparedness $83,505
14.218 Covid-19 - Community Development Block Grants/entitlement Grants $49,315
93.268 Covid-19 - Immunization Cooperative Agreements $43,810
95.001 High Intensity Drug Trafficking Areas Program $36,845
16.738 Edward Byrne Memorial Justice Assistance Grant Program $25,289
16.607 Bulletproof Vest Partnership Program $19,977
93.268 Immunization Cooperative Agreements $6,275
10.572 Wic Farmers' Market Nutrition Program (fmnp) $1,950
93.008 Medical Reserve Corps Small Grant Program $1,494
93.251 Early Hearing Detection and Intervention $1,125
93.967 Centers for Disease Control and Prevention Collaboration with Academia to Strengthen Public Health $1,020
97.091 Homeland Security Biowatch Program $900
93.314 Early Hearing Detection and Intervention Information System (ehdi-Is) Surveillance Program $150