Finding Text
Identification of the federal program: 21.027 – Coronavirus State and Local Fiscal Recovery Funds Noncompliance and Significant Deficiency in internal controls over reporting
Criteria:
Grant agreements and federal regulations require timely submission of monthly progress and financial reports.
Condition:
The Cooperative failed to submit its required monthly progress and financial reports for January-November of FY2024 to Hancock County by the established deadlines.
Cause:
The Cooperative believed they were required to submit quarterly reports, not monthly reports, and as such lacked adequate internal controls and oversight to ensure compliance with reporting timelines.
Effect:
Late reporting may impact grantor oversight and delay funding decisions.
Questioned Costs:
None
Recommendations:
The Cooperative should establish a review process to ensure financial reports are submitted on time.
Views of responsible officials:
The Cooperative will manage various grant deliverables via a consolidated tracker which will require management oversight to track due dates and deliverables. The Cooperative is well equipped to utilize technology to implement automatic reminders that will be automatically issued before deadline dates.