Finding Text
Federal Program:
ALN 84.287 Twenty-First Century Community Learning Center
Category:
Compliance/Internal control significant deficiency
Compliance Requirement:
Reporting
Criteria:
According to the subaward agreement with the Department of Education of Puerto Rico, BGCPR must submit three
reports during the contract period regarding the execution and progress of the objectives implemented, each with a
specific due date. The due dates for these reports were January 19, 2024, June 21, 2024, and July 12, 2024.
Condition:
One of the required programmatic reports, due on June 21, 2024, was not submitted on time, resulting in a delay in
compliance with the reporting requirements as outlined in the subaward agreement with the Department of Education
of Puerto Rico.
Cause:
The cause of this delay was that a new employee, who was in charge of the submission, was not fully familiar with
the reporting schedule and requirements.
Effect or potential effect:
The report being submitted late and non-compliance with reporting requirements.
Context:
One (1) of the three (3) programmatic reports required by lead agency was submitted after its due date.
Recommendation:
We recommend that BGCPR implement comprehensive training and onboarding programs to provide clear
documentation of the reporting process, schedule regular check-ins with new employees, and use automated
reminders to help track important deadlines.Views of responsible officials:
BGCPR acknowledges that it failed to submit the required report to the agency within the established deadline. This
delay highlights the need to strengthen internal reporting processes and enhance staff training on timely report
submission and its implications. To address this issue, BGCPR will implement measures to reinforce accountability,
improve understanding of reporting timelines, and ensure that all personnel are aware of the potential consequences
of non-compliance. These efforts aim to promote a culture of responsibility and ensure that future reporting
obligations are met consistently and on time.
As a corrective measure, BGCPR will take the following actions and will anticipate completing on June 30, 2026:
a. BGCPR will launch a comprehensive training program for all employees.
b. Clear and accessible documentation will outline reporting processes, responsibilities, and timelines.
c. Employees will receive structured guidance on using reporting systems and meeting compliance requirements.
d. Regular check-ins between employees and supervisors will support learning and alignment with goals.
e. Automated reminders will help staff track deadlines and report milestones.