Recommendation: We recommend that management ensure that internal controls are in place and operating effectively for period of performance requirements.
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Action taken in response to finding: To prevent a recurrence of the issue, we began implementing a corrective action plan. Specifically, we are enhancing our internal controls and began developing a comprehensive technical procedure manual that will serve as a detailed guide that provides a clear reference for finance and accounting staff to ensure consistency, compliance and efficiency in financial operations.
Additionally, as SHRA is filling vacancies due to significant turnover across the entire Finance Department, specific training is provided to new employees in the following areas:
• Building HOME
• Capital Fund
• CDBG
• Continuum of Care
• Developing a Cost Allocation Plan
• Financial Management Part I and Part II (for CPD programs)
• HCV Two Year Tool
• IDIS
• Mainstream Vouchers
• Overview of Asset Management
• PHA Financial Management
Name(s) of the contact person(s) responsible for corrective action: Irene De Jong, DIRECTOR OF FINANCE
Planned completion date for corrective action plan: December 31, 2025