Finding 520321 (2024-001)

-
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-01-27
Audit: 340034
Organization: Eagle Court Apartments (MN)

AI Summary

  • Issue: One tenant file was missing a social security card and a completed move-in inspection.
  • Requirements: Tenant files must include both a social security card and a move-in inspection report.
  • Follow-up: Ensure the Project obtains the missing documents and document any inspections that were performed but not recorded.

Finding Text

FINDING 2024-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: One of the tenant files tested did not contain a social security card or a completed move-in inspection. Criteria: The tenant file should contain a copy of the tenant's social security card and a completed move-in inspection. Effect: There is no financial effect. Context: A sample of tenant files was selected to ensure compliance with HUD regulations. The test found that one of the files tested was not in compliance. The non-compliance did not have a financial effect. The details and results of the sample are as follows: Population - 12, Dollars - N/A; Sample - 2, Dollars - N/A; Not in Compliance - 1, N/A; Questioned Costs - None; Cause: A copy of the tenant's social security card and move-in inspection were not obtained at the time of move-in. Recommendation: The Project should obtain a copy of the tenant's social security card and move-in inspection. If the move-in inspection cannot be located, the Project should document in the file that an inspection was performed but the report has been misplaced. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding. Management will remind staff that obtaining a copy of the tenant's social security card and move-in inspection is an important part of tenant management. Total-Department of Housing and Urban Development - None; Non-compliance code: R

Corrective Action Plan

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Eagle Court Apartments respectfully submits the following corrective action plasn for the year ended September 30, 2024. Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: September 30, 2024 The findings from the September 30, 2024 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT- NONE; FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2024-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: One of the tenant files tested did not contain a social security card or a completed move-in inspection. Recommendation: The Project should obtain a copy of the tenant's social security card and move-in inspection. If the move-in inspection cannot be located, the Project should document in the file that an inspection was performed but the report has been misplaced. Action taken: The Project agrees with the finding. The Project has asked the tenant to provide their social security card and they have made a note in the file that the move-in inspection was completed but the form was misplaced.

Categories

HUD Housing Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly $957,900
14.871 Section 8 Housing Choice Vouchers $57,219