Finding Text
Criteria: Reporting. To determine that an accurate June 30, 2024 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the 6/30/24 expenditure report that were paid after year end. Condition: It was noted that the District claimed a total of $1,277,562 at 6/30/24, however $64 of these expenses were paid after year end and should be considered outstanding obligations at 6/30/24. Questioned Costs: No questioned costs. Context: The District claimed expenses on the 6/30/24 expenditure report that were not disbursed until July 2024. The expenses were allowable under the grant, but the District claimed the expense too early. Effect: The District claimed expenses early and were reimbursed for expenses of $64 for expenses that were not paid until July 2024. Cause: The District mistakenly picked up the wrong total on the general ledger report used to claim expenses. Recommendation: We recommend reconciling the general ledger AP totals to the expenditure reports before submitting. Management's Response: The District will add a verification process to reconcile the general ledger AP totals to the expenditure reports before submitting.