Finding Text
Criteria: Reporting. The accounts used to record expenditures on the quarterly expenditure reports should match the general ledger accounts where the expenditures are recorded. Condition: It was noted that there was an inconsistency when comparing the general ledger to what was reported on the expenditure reports. Questioned Costs: No questioned costs. Context: The accounts used to record expenditures on the quarterly expenditure reports should match the general ledger accounts where the expenditures are recorded. In ESSER III (2024-4998-E3), an item budgeted and reported under 2530-300 was recorded in a 2540-500 account. In Digital Equity 3 (2023-4998-D3), items budgeted and reported under 1000-300 were recorded in a 1000-400 account. In ESSER II (2024-4998-E2), items reported in 2540-300 and 2540-500 were recorded in account 1250-500; Items reported as 2550-100 were recorded in account 40-1600-100; Items were reported in 2550-100 were recorded in account 1000-100; Items were reported as 2900-400 and were recorded in account 1000-400. For Digital Equity 2 (2024-4998-D2), all items were recorded budgeted as 1000-300 and 1000-400, but recorded in 2210-400 and 2310-400 accounts. Effect: The expenditures were not recorded/reported consistently between the financial records and the ISBE expenditure reports. Cause: A coding error was made when entering the expenditures into the general ledger. Recommendation: We recommend reviewing the general ledger to the expenditure reports before submitting for more accurate reporting. Management's Response: The District will review the general ledger to the expenditure reports before submitting.