FAC Explorer

Finding 512974 (2024-005)

Significant Deficiency Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2024-12-04
Audit: 330798
Organization: Certell, INC (IN)
Auditor: Sikich CPA LLC

AI Summary

  • Core Issue: The institution failed to report enrollment updates for April and June 2024, violating the requirement to respond within fifteen days.
  • Impacted Requirements: This affects compliance with federal reporting standards (34 CFR 685.309) for multiple grant programs.
  • Recommended Follow-Up: Enhance controls over enrollment reporting to prevent future delays and ensure timely updates.

Finding Text

FINDING 2024-005: UNTIMELY ENROLLMENT STATUS REPORTING FEDERAL AGENCY: U.S. DEPARTMENT OF EDUCATION ALN: 84.063,84.063, 84.268 FEDERAL AWARD YEAR: 2023-2024 Compliance Requirement: Reporting (L.) Criteria: Institutions are required to provide enrollment update responses to the Enrollment Reporting Roster File within fifteen days of receipt (34 CFR 685.309). PROGRAM NAME: FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT PROGRAM, FEDERAL PELL GRANT PROGRAM , FEDERAL DIRECT LOAN PROGRAM ALN: 84.063,84.063, 84.268 FEDERAL AWARD YEAR: 2023-2024 Compliance Requirement: Reporting (L.) Criteria: Institutions are required to provide enrollment update responses to the Enrollment Reporting Roster File within fifteen days of receipt (34 CFR 685.309). Condition: The Institution did not provide an enrollment update response for April and June 2024. We consider this finding to be a significant deficiency. This is a repeat finding of prior year Finding 2023-001. Cause: The condition was caused by issues transferring to a new student information system. Effect: The result is the Department of Education was not made aware of the changes in student statuses in a timely manner. Question Costs: $0 Statistical sampling was not used when making sample selections. Recommendation: We recommend the Institution increase controls over enrollment reporting. Views of Responsible Officials: The Institution agrees with the Single Audit Finding and a response is included in the Corrective Action Plan.

Corrective Action Plan

Finding 2024-005: Untimely Enrollment Status Reporting – It is recommended the Institution increase controls over enrollment reporting. Comments on Finding and Recommendation(s): After the transition to Campus Cafe had begun, it was determined that they did not have the capability of importing NSLDS enrollment reporting reports as our previous system had, so FA staff has been updating enrollment information manually. Actions Taken or Planned: HJC has initiated discussions with the Clearinghouse for NSLDS reporting purposes. As a recent ECAR is required to complete the contract, we are currently waiting on an updated EApp to be processed to complete the process.

Categories

Student Financial Aid Reporting Significant Deficiency Matching / Level of Effort / Earmarking

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $1.52M
84.063 Federal Pell Grant Program $1.38M
84.007 Federal Supplemental Educational Opportunity Grants $43,187