Finding Text
FINDING 2024-002: INACCURATE REPORTING OF DISBURSEMENT DATES TO THE
COMMON ORIGINATION AND DISBURSEMENT (COD) SYSTEM:
FEDERAL AGENCY: U.S. DEPARTMENT OF EDUCATION
PROGRAM NAME: FEDERAL PELL GRANT PROGRAM
ALN: 84.063
FEDERAL AWARD YEAR: 2023-2024
Compliance Requirement: Special Tests and Provisions (N.) - Disbursements
Criteria: The disbursement amounts and dates reported to the Department of Education must be the amounts
and dates of the actual disbursement to the students’ accounts (CFR 34 668.164).
Condition: We tested forty files and dates of Title IV disbursements posted to account ledgers did not agree
to the dates reported to the Common Origination and Disbursement (COD) System for six students. We
consider this finding to be a significant deficiency.
Cause: The condition was caused by issues transferring to a new student information system.
Effect: The result is incorrect disbursement dates were reported to the Department of Education.
Question Costs: $12,575
Statistical sampling was not used when making sample selections.
Recommendation: We recommend the Institution correct the disbursement dates in COD and tighten controls
over reporting disbursements dates.
Views of Responsible Officials: The Institution agrees with the Single Audit Finding and a response is
included in the Corrective Action Plan.