Finding 477953 (2022-004)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2024-07-09

AI Summary

  • Core Issue: 11 out of 18 required reports were not submitted to AAFAF, indicating a significant compliance gap.
  • Impacted Requirements: Reports were missing, incomplete, or submitted late, affecting the reliability of financial oversight.
  • Recommended Follow-Up: Implement stricter report submission protocols and conduct training to ensure timely and complete reporting.

Finding Text

During our review of the report preparation procedures, we noted that 11 of the 18 reports required were not submitted to AAFAF. Also, during our report control and compliance test work we also noted the following. 1. One out of four reports selected for testing was not provided and procedures could not be performed; 2. In one out of four reports selected for testing did not include all the transactions reported in the general ledger at the time the report was submitted.;3. Three of the four reports selected were not submitted on time.

Corrective Action Plan

Management concurs with the finding. As part of the corrective action plan, Management will instruct the Finance Department staff (including the Finance Director and accountant) to strengthen the procedures to ensure the completion and submission, on a timely basis, the required financial reports in accordance with the guides established by the Puerto Rico Fiscal Agency and Financial Advisory Authority and the Government of Puerto Rico Coronavirus Relief Fund Disbursement Oversight Committee. Specifically, the Finance Department will establish a calendar to collect and organize financial information to be used in the preparation of required financial reports.

Categories

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Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
59.075 Shuttered Vennue Operators Grant Program $10.00M
21.027 Coronavirus State and Local Recovery Funds $3.80M
21.019 Coronavirus Relief Fund $1.32M
97.036 Disaster Grant - Public Assistance (presidentially Declared Disasters) $992,816