Finding 477951 (2022-002)

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Requirement
A
Questioned Costs
-
Year
2022
Accepted
2024-07-09

AI Summary

  • Core Issue: One out of ten samples lacked the required signature from the Finance and Budget Director on the expense approval document.
  • Impacted Requirements: This missing signature affects compliance with budget approval and grant conditions.
  • Recommended Follow-Up: Ensure all expense approvals are properly signed to meet grant requirements and prevent future issues.

Finding Text

During our control testwork we identified that one out of the ten samples selected did not have the "Hoja de Requisión, Revision, y Autorización de Pago" signed by the Finance and Budget Director which documents their approval of the expense as having enough budget as well as indicating that the expense to be incurred is allowable per the conditions of the grant.

Corrective Action Plan

Management substantially concurs with the finding. The PRCCDA has established and applied consistently an effective internal control and an accounting manual. However, Management wants to clarify about the topics included in this finding, that the failure by the Finance Director to not signed the "Hoja de Requisión, Revisión, y Autorización de Pago", although has the Finance Director’s initials, is an isolated departure of Section VI of the PRCCDA accounting manual rather than a non-compliance with the 2 CFR 200.303 Internal Controls. As part of the corrective action plan, Management will instruct the Finance Department staff (including the Finance Director and accountant) to strengthen the procedures established in the accounting manual to ensure that the disbursement documents contain all the necessary supporting documents and approvals before making any payments.

Categories

No categories assigned yet.

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
59.075 Shuttered Vennue Operators Grant Program $10.00M
21.027 Coronavirus State and Local Recovery Funds $3.80M
21.019 Coronavirus Relief Fund $1.32M
97.036 Disaster Grant - Public Assistance (presidentially Declared Disasters) $992,816