FAC Explorer

Finding 45912 (2022-001)

Significant Deficiency
Requirement
N
Questioned Costs
$1
Year
2022
Accepted
2022-11-15
Audit: 40717
Organization: Hamilton Central School District (NY)
Auditor: Reilly Penner & Benton LLP

AI Summary

  • Core Issue: One pupil file lacked the required parent approval Form M-5, leading to non-compliance with Wisconsin Medicaid.
  • Impacted Requirements: The District failed to retain the original signed M-5 when the pupil transferred out.
  • Recommended Follow-Up: Review all pupil files to ensure they contain a signed M-5 and stop sending originals to other districts.

Finding Text

Condition and Criteria: During our testing of six pupil files charged to Wisconsin Medicaid, we noted that 1 file did not have the parent approval Form M-5 on file. Cause: The District did not follow the requirements of Wisconsin Medicaid in retaining the original signed M-5 when the pupil transferred out of the District. Questioned Costs: $1,401. Effect: The District is not in compliance with Medicaid requirements. Identification of a Repeat Finding: This is not a repeat finding. Auditors? Recommendation: We recommend the District review pupil files to determine that each file contains a signed M-5 and to discontinue the practice of sending original M-5?s to another District. Views of Responsible Officials: See attachment for the District?s corrective action plan.

Corrective Action Plan

Reference Number: 2022-001 Description: Medicaid ? Parent Approval Corrective Action Plan: The District has added the M5 Form as a requirement to the Transfer Student Checklist to ensure that the form has been signed for all students coming into the district. The M5 Form will also be required during the re-eval process for all students. Both processes require a review of checklist items by the Special Services Department prior to the process being marked as completed. Additionally, Special Services staff will no longer send the original M5 Form along with records for students who transfer out. Anticipated Corrective Action Plan Completion Date: Ongoing Contact Information: For additional information regarding this finding please contact Shelli Reilly, Assistant Superintendent of Business Services at 262-246-1973

Categories

Questioned Costs

Other Findings in this Audit

  • 45913 2022-002
    Significant Deficiency
  • 622354 2022-001
    Significant Deficiency
  • 622355 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
10.555 National School Lunch Program $1.90M
84.425 Education Stabilization Fund $1.50M
93.778 Medical Assistance Program $220,343
84.027 Special Education_grants to States $216,701
32.009 Emergency Connectivity Fund Program $167,475
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $139,120
84.367 Improving Teacher Quality State Grants $52,372
10.553 School Breakfast Program $49,582
84.173 Special Education_preschool Grants $24,568
84.048 Career and Technical Education -- Basic Grants to States $14,280
84.424 Student Support and Academic Enrichment Program $11,001
84.365 English Language Acquisition State Grants $5,480
84.010 Title I Grants to Local Educational Agencies $744