FAC Explorer

Finding 404747 (2023-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-06-29
Audit: 311130
Organization: Disability Rights Vermont, INC (VT)
Auditor: Osterman Sancibrian & Burke PC

AI Summary

  • Core Issue: The FY23 FFR report is missing from the PMS website, preventing DRVT from filing required reports.
  • Impacted Requirements: Compliance with annual reporting for the PAIMI grant has been compromised due to the unavailability of necessary documentation.
  • Recommended Follow-Up: DRVT should continue to work with the grant manager and PMS to resolve the issue and ensure timely filing of FFRs.

Finding Text

CFDA# 93.138 Protection and Advocacy for Individuals with Mental Illness Criteria: DRVT is required to report its annual PAIMI grant expenditures on the FFR made available on the Payment Management System (PMS) website. DRVT is also required to file a final FFR when any given award is fully expended. Condition: For some reason the FY23 FFR report was not available on the PMS website. It was also not possible to file the final report for the full expenditure of the FY22 grant. Cause: There is a reporting problem or glitch on the PMS website so that required reports are not available for completion. Effect: Compliance with this reporting requirement has been overlooked. Recommendation: DRVT needs to contact the grant manager and work out this problem so that they can file the required FFRs for FY23. Management's Response: Management agrees with the finding and will take steps to review and comply with all grant reporting requirements. The finance director has contacted PMS, and they have escalated this case to “Tier 2” and said that someone will respond within 1-2 business days.

Corrective Action Plan

Failure to file FFR for FY23 and FY22 Filing Issue: DRVT intends to implement the same corrective action plan regarding this significant deficiency as identified above. June Mumley, Finance Director, will be responsible for filing the FFR after she works it out with PMS to make the report available. DRVT also appreciates the suggestion to include more individuals in the awareness and monitoring of the financials to avoid deadlines or reports falling through the cracks, which is what happened when the information and practices were contained within the sole knowledge and expertise of one staff member who resigned from the Organization. Deadline to implement this Corrective Action Plan will be the end of FY24, September 30, 2024.

Categories

Reporting

Other Findings in this Audit

  • 404745 2023-001
    Significant Deficiency
  • 404746 2023-001
    Significant Deficiency
  • 981187 2023-001
    Significant Deficiency
  • 981188 2023-001
    Significant Deficiency
  • 981189 2023-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
93.138 Protection and Advocacy for Individuals with Mental Illness $568,579
84.240 Program of Protection and Advocacy of Individual Rights $152,563
16.575 Crime Victim Assistance $86,946
96.009 Social Security State Grants for Work Incentives Assistance to Disabled Beneficiaries $62,666
93.630 Developmental Disabilities Basic Support and Advocacy Grants $57,000
93.843 Acl Assistive Technology State Grants for Protection and Advocacy $53,766
93.618 Voting Access for Individuals with Disabilities-Grants for Protection and Advocacy Systems $46,700
93.873 State Grants for Protection and Advocacy Services $42,621
93.778 Medical Assistance Program $14,770
93.497 Family Violence Prevention and Services/ Sexual Assault/rape Crisis Services and Supports $10,008
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $9,867
16.588 Violence Against Women Formula Grants $7,898
16.590 Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program $1,374