2023-003 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
CORRECTIVE ACTION PLAN RESPONSE: The files contained errors from staff not having the back-up, or failing to remove income/expenses from the previous transaction. Our Compliance person was pulled from those duties when manpower shortages occurred throughout our department. We are hiring more staff to ensure this will no longer be an issue.
Anticipated completion date: 9/30/24
Responsible party: Dianna Clair, Section 8 Housing Director
Please contact Vicky Pritchett, Finance Director at 573-213-4811 extension #10102 with questions regarding this plan.