2023-001 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided with additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-002 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers
Condition and Criteria: The Agency is to perform HQS Quality Control re-inspections. The Agency did not perform quality control re-inspections.
Cause: Procedures are in place for performing quality control re-inspections, but due to inspector turnover and health issues, the quality control re-inspections were not performed during the fiscal year.
Effect: There is a possibility that sanctions could be imposed if they do not perform quality control re-inspections as required by the program.
Context: The Agency is aware of the requirement and contacted HUD to explain the situation during their SEMAP certification. HUD indicated this would not affect their overall High score.
Auditor’s Recommendation: The Agency should resume quality control re-inspections. The Agency should train additional staff to insure the Agency can perform re-inspections as required by HUD guidelines.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-003 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-001 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided with additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-002 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers
Condition and Criteria: The Agency is to perform HQS Quality Control re-inspections. The Agency did not perform quality control re-inspections.
Cause: Procedures are in place for performing quality control re-inspections, but due to inspector turnover and health issues, the quality control re-inspections were not performed during the fiscal year.
Effect: There is a possibility that sanctions could be imposed if they do not perform quality control re-inspections as required by the program.
Context: The Agency is aware of the requirement and contacted HUD to explain the situation during their SEMAP certification. HUD indicated this would not affect their overall High score.
Auditor’s Recommendation: The Agency should resume quality control re-inspections. The Agency should train additional staff to insure the Agency can perform re-inspections as required by HUD guidelines.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-003 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-001 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided with additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-002 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers
Condition and Criteria: The Agency is to perform HQS Quality Control re-inspections. The Agency did not perform quality control re-inspections.
Cause: Procedures are in place for performing quality control re-inspections, but due to inspector turnover and health issues, the quality control re-inspections were not performed during the fiscal year.
Effect: There is a possibility that sanctions could be imposed if they do not perform quality control re-inspections as required by the program.
Context: The Agency is aware of the requirement and contacted HUD to explain the situation during their SEMAP certification. HUD indicated this would not affect their overall High score.
Auditor’s Recommendation: The Agency should resume quality control re-inspections. The Agency should train additional staff to insure the Agency can perform re-inspections as required by HUD guidelines.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-003 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-001 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided with additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-002 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers
Condition and Criteria: The Agency is to perform HQS Quality Control re-inspections. The Agency did not perform quality control re-inspections.
Cause: Procedures are in place for performing quality control re-inspections, but due to inspector turnover and health issues, the quality control re-inspections were not performed during the fiscal year.
Effect: There is a possibility that sanctions could be imposed if they do not perform quality control re-inspections as required by the program.
Context: The Agency is aware of the requirement and contacted HUD to explain the situation during their SEMAP certification. HUD indicated this would not affect their overall High score.
Auditor’s Recommendation: The Agency should resume quality control re-inspections. The Agency should train additional staff to insure the Agency can perform re-inspections as required by HUD guidelines.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.
2023-003 U.S. Department of Housing and Urban Development Housing Voucher Cluster - 14.871 Section 8 Housing Choice Vouchers and 14.879 Mainstream Vouchers – Material Weakness
Condition and Criteria: Assistance payments were calculated incorrectly due to errors in data entry. Eligibility for the program requires payment based on substantiated income and expense of the applicants.
Cause: Human error in the calculation of income and expense allowances which affected assistance payments.
Effect: The cost of the assistance may be disallowed or the Agency could be required to fund amounts that were under awarded.
Context: A sample of grants totaling $21,782 was selected for audit from a population of $11,709,832. The test found questioned costs totaling $427. Our sample was a statistically valid sample.
Auditor’s Recommendation: The Agency should improve its monitoring process to review the calculation of assistance payments. Additionally, the staff should be provided additional training to ensure accuracy when entering income and expenses supported by applicants’ documentation.
Views of Responsible Officials and Planned Corrective Actions: The Agency concurs and is implementing this recommendation.