Views of Responsible Officials and Planned Corrective Actions: Catholic Charities of Yolo-Solano, Inc. concurs that our internal control system, in some instances, did not fully connect our program documentation of eligibility criteria and necessary documentation to our accounting department’s documentation. Further, we concur that our external bookkeeper did not have proper review controls in place, nor were our systems properly designed to identify this lack of internal controls over expenditures.
Catholic Charities of Yolo-Solano, Inc. have already initiated several corrective actions.
• Within Catholic Charities of Yolo-Solano, Inc.’s payables system, BILL, we have implemented a new review and approval system that includes dual review and approval, as well as requiring comprehensive backup being attached to each expenditure. BILL is monitored monthly for outstanding payments and action taken for any stale checks.