Answer: The Village needs to comply with State and Federal procurement rules.
Trend: Ensuring contracts are properly obtained and vendors are verified helps prevent legal issues.
List: Follow up by reviewing current vendor contracts and verifying their status before approval.
Finding Text
Recommendation: The Village should follow State and Federal procurement guidelines by obtaining contracts with vendors and verifying the contractor is not suspended or debarred upon approval of the bids by the Board of Trustees.
Corrective Action Plan
The Village’s Purchasing Department will ensure that all requisitions are held and not converted to purchase orders until an executed contract between the vendor and the Village is in place. Anticipated Completion Date: January 2024. Individual Responsible for Corrective Action Plan: Irene Woo, Village Treasurer