FAC Explorer

Finding 394678 (2021-018)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2021
Accepted
2024-04-25
Audit: 304565
Organization: Housing Authority of the City of Fayetteville (IL)
Auditor: Barrale Renshaw CPAS and Advisors LLC

AI Summary

  • Core Issue: The Fayetteville Housing Authority is missing receipts for credit card purchases, hindering the audit process.
  • Impacted Requirements: Federal guidelines require all requested documentation to be available for audit review.
  • Recommended Follow-Up: Management should improve record-keeping practices to ensure all receipts are properly secured and accounted for.

Finding Text

2021-018 Missing Documentation - Receipts for Credit Card Purchases Federal Awards: 14-850 Public and Indian Housing Low Rent Program Criteria: Requested information should be readily available for audit examination. Condition: The Fayetteville Housing Authority was unable to locate some receipts to credit card purchases for audit examination. Questioned Costs: Undetermined due to missing documentation. Effect: We are unable to determine the accuracy of the financial statement amounts due to lack of supporting documentation. Cause: Prior management of the Fayetteville Housing Authority did not secure all the required receipts for supporting documentation. Recommendation: We recommend the Fayetteville Housing Authority's management place a greater emphasis in safe keeping its records to ensure all receipts for every transaction is accounted for.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions: Due to a change in personnel, the current administration encountered difficulties in locating and furnishing credit card receipts. The Executive Director and Director of Finance have conscientiously implemented strategies since assuming their roles to create a structured electronic record-keeping system for all receipts. They have also established a meticulous protocol for the preservation of original documents, streamlining the review process for greater convenience and efficiency.

Categories

Procurement, Suspension & Debarment HUD Housing Programs

Other Findings in this Audit

  • 394668 2021-008
    Material Weakness Repeat
  • 394669 2021-009
    Material Weakness Repeat
  • 394670 2021-010
    Material Weakness Repeat
  • 394671 2021-011
    Material Weakness Repeat
  • 394672 2021-012
    Material Weakness Repeat
  • 394673 2021-013
    Significant Deficiency Repeat
  • 394674 2021-014
    Significant Deficiency Repeat
  • 394675 2021-015
    Material Weakness Repeat
  • 394676 2021-016
    Material Weakness Repeat
  • 394677 2021-017
    Significant Deficiency Repeat
  • 394679 2021-019
    Material Weakness Repeat
  • 394680 2021-020
    Significant Deficiency
  • 394681 2021-021
    Significant Deficiency Repeat
  • 971110 2021-008
    Material Weakness Repeat
  • 971111 2021-009
    Material Weakness Repeat
  • 971112 2021-010
    Material Weakness Repeat
  • 971113 2021-011
    Material Weakness Repeat
  • 971114 2021-012
    Material Weakness Repeat
  • 971115 2021-013
    Significant Deficiency Repeat
  • 971116 2021-014
    Significant Deficiency Repeat
  • 971117 2021-015
    Material Weakness Repeat
  • 971118 2021-016
    Material Weakness Repeat
  • 971119 2021-017
    Significant Deficiency Repeat
  • 971120 2021-018
    Material Weakness Repeat
  • 971121 2021-019
    Material Weakness Repeat
  • 971122 2021-020
    Significant Deficiency
  • 971123 2021-021
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
21.023 Emergency Rental Assistance Program $1.30M
14.850 Public and Indian Housing $649,822
14.U03 Component Unit- Blended $307,554
14.872 Public Housing Capital Fund $255,092
14.871 Section 8 Housing Choice Vouchers $201,613
14.879 Mainstream Vouchers $53,615
14.U02 Tenant Based Rental Assistance $45,549
14.U01 Esg- Covid $19,804
14.U04 Business Activities $15,136
14.850 Public Housing Cares Act Fund $6,722
14.896 Family Self-Sufficiency Program $0