Finding 394676 (2021-016)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2021
Accepted
2024-04-25

AI Summary

  • Core Issue: The Fayetteville Housing Authority lacks necessary documentation for its expenditures, making it difficult to verify financial transactions.
  • Impacted Requirements: Accurate record keeping and reporting are essential for managing federal awards, particularly for the Public and Indian Housing Low Rent Program.
  • Recommended Follow-Up: Implement a system to ensure proper maintenance of source documents and files to support all financial transactions.

Finding Text

2021-016 Missing Documentation - Invoices for Accounts Payable Purchases Federal Awards: 14-850 Public and Indian Housing Low Rent Program Criteria: Accurate record keeping and reporting are crucial to the successful management of Housing Authority funded activities. The Housing Authority is charged with maintaining source documents and files that support the financial transactions recorded in the books, providing an adequate audit trail. Condition: The Fayetteville Housing Authority was unable to produce requested documents and receipts supporting Fayetteville Housing Authority expenditures. Questioned Costs: Cannot be determined, due to incomplete information. Effect: The Fayetteville Housing Authority's expenditures were not supported. Cause: Lack of oversight by prior Fayetteville Housing Authority Management. Recommendation: We recommend the Fayetteville Housing Authority implement a system to maintain source documents and files that support the financial transactions.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions: Owing to a transition in staff, the current administration faced challenges in locating and providing requested documents that substantiate all expenditures. The Executive Director and Director of Finance have diligently undertaken measures since the commencement of their roles to establish a systematic electronic filing system for all documentation, alongside a meticulous arrangement for the preservation of original documents, facilitating convenient and efficient review processes.

Categories

Procurement, Suspension & Debarment Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 394668 2021-008
    Material Weakness Repeat
  • 394669 2021-009
    Material Weakness Repeat
  • 394670 2021-010
    Material Weakness Repeat
  • 394671 2021-011
    Material Weakness Repeat
  • 394672 2021-012
    Material Weakness Repeat
  • 394673 2021-013
    Significant Deficiency Repeat
  • 394674 2021-014
    Significant Deficiency Repeat
  • 394675 2021-015
    Material Weakness Repeat
  • 394677 2021-017
    Significant Deficiency Repeat
  • 394678 2021-018
    Material Weakness Repeat
  • 394679 2021-019
    Material Weakness Repeat
  • 394680 2021-020
    Significant Deficiency
  • 394681 2021-021
    Significant Deficiency Repeat
  • 971110 2021-008
    Material Weakness Repeat
  • 971111 2021-009
    Material Weakness Repeat
  • 971112 2021-010
    Material Weakness Repeat
  • 971113 2021-011
    Material Weakness Repeat
  • 971114 2021-012
    Material Weakness Repeat
  • 971115 2021-013
    Significant Deficiency Repeat
  • 971116 2021-014
    Significant Deficiency Repeat
  • 971117 2021-015
    Material Weakness Repeat
  • 971118 2021-016
    Material Weakness Repeat
  • 971119 2021-017
    Significant Deficiency Repeat
  • 971120 2021-018
    Material Weakness Repeat
  • 971121 2021-019
    Material Weakness Repeat
  • 971122 2021-020
    Significant Deficiency
  • 971123 2021-021
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
21.023 Emergency Rental Assistance Program $1.30M
14.850 Public and Indian Housing $649,822
14.U03 Component Unit- Blended $307,554
14.872 Public Housing Capital Fund $255,092
14.871 Section 8 Housing Choice Vouchers $201,613
14.879 Mainstream Vouchers $53,615
14.U02 Tenant Based Rental Assistance $45,549
14.U01 Esg- Covid $19,804
14.U04 Business Activities $15,136
14.850 Public Housing Cares Act Fund $6,722
14.896 Family Self-Sufficiency Program $0