Finding Text
Condition: There were no monthly Title IV reconciliations performed.
Criteria: Per SFA requirements, the College is required to reconcile the COD data files with the College’s financial records.
Cause: Turnover in the staff and Director positions of the College. The new employees were not aware of this requirement.
Effect: Noncompliance with SFA requirements.
Perspective: There has been high turnover in the SFA department, including a time where there was not a Director in place.
Recommendation: We recommend that the direct loans are reconciled at least monthly between the COD and the College’s general ledger.
Views of Responsible Officials and Planned Corrective Actions: Dodge City Community College staff involved have received training and been made aware of requirements. Monthly reconciliations will be performed immediately.