Finding 370427 (2023-001)

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Requirement
A
Questioned Costs
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Year
2023
Accepted
2024-02-23
Audit: 291996
Organization: Southwest District Health (ID)

AI Summary

  • Issue: An individual claimed reimbursement for home visits that never occurred.
  • Requirements Impacted: All expenditures must comply with federal cost principles and grant requirements.
  • Follow-Up: The District should confirm that all claimed home visits actually happened before requesting reimbursement.

Finding Text

Conditions:There was an individual that recorded home visits to be reimbursed by that State, that did not actually take place. CriteriaAll expenditures allocated to a grant must comply with the cost principles at 45 CFR Part 75, Subpart E, and any other requirements or restrictions on the use of federal funding.Effect or Potential Effect:Due to the overstatement of home visits the District was reimbursed from the State for home visits that did not take place.Recommendations:The District needs to verify that all home visits have actually taken place, before reimbursement is requested.

Corrective Action Plan

The District discovered fraud during the fiscal year shortly after the incidents had occurred. An individual working for the District recorded making home visits to patients in the Nurse Family Partnership (NFP) program when in fact, the visits were not made nor hade the employee tried to cancel or reschedule the visits with the patients. The incidents of fraud were discovered by the employee's supervisor during a review and follow up with patients assigned to the employee. The issue was immediately reported to the State and billing to the program ceased while an investigation was completed. The State reported the incident to their federal partners and the District has complied in a quick and timely manner with all requests from the State and federal partner. The incidents were also reported to Medicaid because some unverified visits had been billed to Medicaid, and Medicaid was fully reimbursed for all unverified visits. Additionally, the District has put in place additional layers of controls which are above normal industry standards to prevent this type of activity from occurring in the future.

Categories

Allowable Costs / Cost Principles Cash Management

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $5.29M
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $1.01M
93.268 Immunization Cooperative Agreements $740,846
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $559,349
93.069 Public Health Emergency Preparedness $477,963
21.027 Coronavirus State and Local Fiscal Recovery Funds $180,392
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $167,929
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $166,039
66.432 State Public Water System Supervision $140,280
93.977 Preventive Health Services_sexually Transmitted Diseases Control Grants $124,796
93.575 Child Care and Development Block Grant $98,062
93.994 Maternal and Child Health Services Block Grant to the States $89,049
93.136 Injury Prevention and Control Research and State and Community Based Programs $86,767
93.092 Affordable Care Act (aca) Personal Responsibility Education Program $59,870
93.387 National and State Tobacco Control Program (b) $58,736
93.991 Preventive Health and Health Services Block Grant $56,948
93.558 Temporary Assistance for Needy Families $54,570
93.898 Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations $44,835
93.426 Improving the Health of Americans Through Prevention and Management of Diabetes and Heart Disease and Stroke $32,290
93.940 Hiv Prevention Activities_health Department Based $28,201
93.366 State Actions to Improve Oral Health Outcomes and Partner Actions to Improve Oral Health Outcomes $23,178
93.008 Medical Reserve Corps Small Grant Program $19,660
16.838 Comprehensive Opioid Abuse Site-Based Program $18,393
93.235 Affordable Care Act (aca) Abstinence Education Program $15,024
93.103 Food and Drug Administration_research $9,944
93.270 Adult Viral Hepatitis Prevention and Control $6,196
20.616 National Priority Safety Programs $3,918