FAC Explorer

Finding 32953 (2022-001)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2023-09-28
Audit: 36551
Organization: Rochester Regional Health (NY)
Auditor: Freed Maxick CPAS PC

AI Summary

  • Core Issue: The School failed to provide credit balances to students within the required 14-day timeframe.
  • Impacted Requirements: Compliance with federal regulations for Title IV programs, specifically regarding student financial assistance disbursements.
  • Recommended Follow-up: Implement a procedure to identify and distribute credit balances promptly to ensure compliance and avoid repeat findings.

Finding Text

Assistance Listing Number: Student Financial Assistance Cluster ? 84.063 Federal Pell Grant Program, 84.268 Federal Direct Student Loans Criteria: The School participates in Title IV programs administered by the Department of Education. In instances where disbursements to students resulted in credit balances, institutions are required to obtain student or parent authorization to retain funds or provide the credit balance amount to the student within 14 days of the date the credit balance was created. Condition: The School did not timely provide credit balances to students. Cause: The School did not have a procedure in place to identify and timely distribute credit balances. Effect: The School is not in compliance with federal regulations. Prevalence: 12 students within a population of 60 students tested. Repeat Finding: 2021-002

Corrective Action Plan

Management concurs with the finding and recommendations. Isabella Graham Hart School of Nursing (the School) recognizes that our Student Information System (SIS) used to monitor and manage the credit balances for students is limited in its capabilities. We are in process of implementing a new SIS that has ability to perform the necessary requirements to ensure we are processing any credit balance within the required time permitted. The School has implemented a weekly process of monitoring credit balances through the utilization of a Credit report, along with issuing payments if needed on a weekly basis to students. Implementation of the new SIS in expected to be completed in 2024 and in the interim have begun a weekly manual monitoring process.

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Reporting

Other Findings in this Audit

  • 32954 2022-002
    Significant Deficiency Repeat
  • 32955 2022-001
    Significant Deficiency Repeat
  • 32956 2022-002
    Significant Deficiency Repeat
  • 609395 2022-001
    Significant Deficiency Repeat
  • 609396 2022-002
    Significant Deficiency Repeat
  • 609397 2022-001
    Significant Deficiency Repeat
  • 609398 2022-002
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
93.498 Provider Relief Fund $46.56M
93.224 Consolidated Health Centers (community Health Centers, Migrant Health Centers, Health Care for the Homeless, and Public Housing Primary Care) $6.53M
14.157 Supportive Housing for the Elderly $3.36M
93.461 Covid-19 Testing for the Uninsured $1.94M
84.063 Federal Pell Grant Program $1.71M
10.766 Community Facilities Loans and Grants $1.00M
84.268 Federal Direct Student Loans $849,396
93.958 Block Grants for Community Mental Health Services $686,458
93.778 Medical Assistance Program $440,833
84.425 Education Stabilization Fund $347,625
93.566 Refugee and Entrant Assistance_state Administered Programs $244,167
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $199,233
93.855 Allergy, Immunology and Transplantation Research $147,658
93.959 Block Grants for Prevention and Treatment of Substance Abuse $126,967
93.912 Rural Health Care Services Outreach, Rural Health Network Development and Small Health Care Provider Quality Improvement $123,356
93.837 Cardiovascular Diseases Research $77,240
12.420 Military Medical Research and Development $66,245
10.558 Child and Adult Care Food Program $61,893
93.501 Affordable Care Act (aca) Grants for School-Based Health Center Capital Expenditures $45,328
93.866 Aging Research $43,462
93.994 Maternal and Child Health Services Block Grant to the States $40,367
93.185 Immunization Research, Demonstration, Public Information and Education_training and Clinical Skills Improvement Projects $25,933
93.889 National Bioterrorism Hospital Preparedness Program $20,000
16.588 Violence Against Women Formula Grants $18,206
93.397 Cancer Centers Support Grants $12,575
93.396 Cancer Biology Research $11,369
93.839 Blood Diseases and Resources Research $6,000