Finding Text
Criteria or specific requirement: The College must establish a reasonable satisfactory academic progress (SAP) policy for determining whether an otherwise eligible student is making satisfactory academic progress in his or her educational program and may receive assistance under the Title IV (34 CFR 668.34). In addition, per the Uniform Guidance 2 CFR 200.303, non-federal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements. In addition, per the Uniform Guidance 2 CFR 200.303, non-federal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements. Condition: In our testing, we noted an instance in which the College could not provide evidence the student received a SAP warning. Questioned Costs: None Context: During our testing we noted 1 of the 40 students tested did not have documentation available supporting that the student received SAP warning when they were not meeting SAP. The student's prior term was in 2017-2018 when the college used a different software, and student's SAP warning did not carry over into the new software. Cause: The student's prior term was in 2017-2018 when the college used a different software, and student's SAP warning did not carry over into the new software. Effect: Students could have received aid that were not meeting SAP. In this situation, the student was eligible to receive aid in the following terms. Repeat Finding: Yes. See prior year finding 2021-004 Recommendation: We recommend a process be put in place to ensure documentation is maintained and available, particularly when making software changes. Views of responsible officials: There is no disagreement with the audit finding.