Finding Text
FINDING 2022-004 ? Reporting ? Material Weakness in Internal Control over Compliance - SEE SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR TABLE/CHARTS. - Criteria ? 86 CFR 26213 requires Education Stabilization Fund recipients to post the required quarterly information to their website within 10 days of the end of the quarter in which the funds were spent. Public quarterly reports should remain online for a period of at least three years after the submission of the last quarterly or annual performance report. Condition/context ? Although NU could produce documentation to evidence the periodic updating of its website such as contemporaneous email communication, all previously posted reports prior to the report current as of the timing of our audit could not readily be produced nor could evidence of the review and approval of such reports be produced. NU also was unable to demonstrate that it timely reported the quarterly information to its website. - Questioned costs ? No questioned costs were identified as part of this finding. Cause ? The exceptions occurred as a result of the lack of internal controls in place to 1) track reporting requirements including the due date per federal regulations, and 2) supervisory review and approval of prepared reports, prior to submittal. Effect or potential effect ? The required quarterly institutional and student reporting was not posted to NU?s website within the timeframe required by the conditions of the grant. Repeat finding ? This is a repeat finding. See 2021-004 Recommendation ? We recommend that NU implement a tracking mechanism for reporting requirements including establishing timetables and responsible parties to complete the reports and review the reports. - Views of responsible officials and planned corrective actions ? NU has updated its HEERF reporting process to include a documented checklist review from the Quality Assurance team, under Brandy Baker, before the report is submitted to demonstrate internal controls and accuracy. NU has created a HEERF report repository that will house historical and current reports. In March of 2023, NU developed a reporting process timeline to better support the collection, processing, and reporting of the data in an effort to prevent submission delays managed by Ernie Prunker, Sr. Director Account Services.