FAC Explorer

Finding 30531 (2022-001)

Material Weakness
Requirement
I
Questioned Costs
$1
Year
2022
Accepted
2023-05-17
Audit: 30994
Organization: Greensburg Salem School District (PA)
Auditor: Mark C Turnley CPA

AI Summary

  • Core Issue: The District failed to provide proof that the HVAC contract with Trinity Automated Solutions was competitively procured.
  • Impacted Requirements: This lack of documentation violates procurement guidelines that require competitive bidding for contracts over a certain amount.
  • Recommended Follow-Up: The District should gather necessary documentation and review procurement processes to ensure compliance in future contracts.

Finding Text

CONDITION: The Greensburg Salem School District contracted with a third-party vendor (Trinity Automated Solutions, Inc.) for the performance of a HVAC Upgrades construction project at the District. The contract with the third-party vendor, which was procured through a cooperative purchasing group, exceeded the threshold for competitive procurement. The District was unable to provide documentation to verify that the third-party procurement contract was competitively procured, such as a bid evaluation and public solicitation.

Corrective Action Plan

MANAGEMENT?S CORRECTIVE ACTION PLAN: Management will review and update as necessary, it?s current procurement policies and procedures to ensure compliance with all applicable sections of the Uniform Guidance, in specifically, Section 2 CFR 200.318(i) of the Uniform Guidance. The timeframe for completion of this process will commence immediately with an anticipated completion date of September 1, 2023, and will continue on an ongoing basis as required by new policy directives from oversight agencies. In addition, management will respond with additional measures considered necessary by the Pennsylvania Department of Education upon review of this finding and management?s corrective action plan.

Categories

Questioned Costs Procurement, Suspension & Debarment

Other Findings in this Audit

  • 30532 2022-002
    Material Weakness
  • 606973 2022-001
    Material Weakness
  • 606974 2022-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $3.22M
84.010 Title I Grants to Local Educational Agencies $919,102
10.553 School Breakfast Program $406,353
84.367 Improving Teacher Quality State Grants $112,531
10.555 National School Lunch Program $87,673
93.778 Medical Assistance Program $11,851
10.558 Child and Adult Care Food Program $5,930
84.424 Student Support and Academic Enrichment Program $4,394
84.027 Special Education_grants to States $3,887
10.649 Pandemic Ebt Administrative Costs $3,063
84.173 Special Education_preschool Grants $2,448