Finding Text
2021-005
Federal agency: U.S. Department of Housing and Urban Development
Federal program title: Public and Indian Housing
Assistance Listing Number: 14.850
Award Period: January 1, 2021 – December 31, 2021
Type of Finding:
Noncompliance and Material Weakness in Internal Control over Compliance
Criteria or specific requirement: Special Tests and Provisions-Waiting List New Tenants
The PHA must establish and adopt written policies for admission of tenants. The PHA tenant selection
policies must include requirements for
applications and waiting lists, description of the policies for selection of applicants from
the waiting lists, and policies for verification and documentation of information relevant
to acceptance or rejections of an applicant (24 CFR sections 960.202 through 960.206). Condition: During the testing of the Public and Indian Housing for the City and County files certain
special provision compliance deficiencies were noted.
City
-2 instances out of 9 files reviewed where the initial signed application was missing.
County
-3 instances out of 5 files reviewed where the initial signed application was missing.
-2 instances out of 5 files reviewed where the tenant file was missing a copy of the selection
letter.
Questioned costs: None
Context: Out of the 14 total files tested, 5 contains errors as noted above.
Cause: The Authority failed to provide required documentation to be in compliance with program
requirements.
Effect: The Authority is not in compliance with federal regulations regarding the maintenance of the
Public and Indian Housing waiting lists.
Recommendation: We recommend management to assign a person that verifies all the documents
are in place before processing new move ins.
Views of responsible officials: There is no disagreement with the audit finding.