FAC Explorer

Finding 2495 (2023-001)

Material Weakness
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2023-11-27
Audit: 4247
Organization: Save, Inc. and Affiliates (MO)
Auditor: Emerick and Company PC

AI Summary

  • Core Issue: Some participant files lacked up-to-date rent reasonableness surveys, and others were missing entirely.
  • Impacted Requirements: This noncompliance with HUD guidelines could jeopardize rental assistance eligibility.
  • Recommended Follow-Up: Increase resources for grants compliance to address high staff turnover and improve documentation processes.

Finding Text

14.267 – Continuum of Care Program U.S Department of Housing and Urban Development (HUD) Direct and Pass-Through State of Missouri, Department of Mental Health Criteria: U.S. Department of Housing and Urban Development (HUD) guidelines require a rent reasonableness survey for all participants receiving rental assistance. Condition: We examined a sample of seventy-one participants receiving rental assistance, noting that for five participants, the required rent reasonableness survey included in the participant file did not reflect the most recent rental rate, and for two participants, the rent reasonableness survey was not located in the participant's file. Questioned Costs: $0 Effect: Failure to complete required documentation may result in noncompliance with HUD guidelines. Cause: High staff turnover. Recommendation: Allocate additional resources to grants compliance. View of responsible official: I agree with the finding

Corrective Action Plan

All current employees in the voucher program will receive a refresher training on rent reasonableness requirements, process, and documentation and will be expected to demonstrate competency by completing the process to supervisory satisfaction. Training on rent reasonableness during the onboarding process for new employees will be evaluated and updated as necessary. Review of rent reasonableness documentation will be added to the case audit tools used monthly and quarterly to review random samples of program participant files. When deficiencies are noted, these will be discussed with the employee and their supervisor so that immediate corrective action can be made. Anticipated completion date: December 29, 2023.

Categories

HUD Housing Programs

Other Findings in this Audit

  • 2496 2023-002
    Material Weakness
  • 2497 2023-003
    Material Weakness
  • 2498 2023-001
    Material Weakness
  • 2499 2023-002
    Material Weakness
  • 2500 2023-003
    Material Weakness
  • 578937 2023-001
    Material Weakness
  • 578938 2023-002
    Material Weakness
  • 578939 2023-003
    Material Weakness
  • 578940 2023-001
    Material Weakness
  • 578941 2023-002
    Material Weakness
  • 578942 2023-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.267 Continuum of Care Program $4.35M
21.023 Emergency Rental Assistance Program $499,263
14.238 Shelter Plus Care $364,683
14.241 Housing Opportunities for Persons with Aids $218,300
14.231 Emergency Solutions Grant Program $64,503
14.181 Supportive Housing for Persons with Disabilities $41,467