Finding Text
2022-004 Federal Agency: Department of Education Federal Program Title: Student Financial Aid Cluster Assistance Listing Number: Various Award Period: July 1, 2021, through June 30, 2022 Type of Finding: Material Weakness in Internal Control over Compliance Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless if they receive aid from the institution or not. This includes the enrollment effective date and related enrollment status, which must be reported for both the Campus-Level and the Program-Level as well as the program begin date. In addition, at a minimum, schools are required to certify enrollment every 60 days, and respond within 15 days of the date that NSLDS sends a Roster file to the school or its third-party servicer. Condition: Incorrect or untimely reporting by the University of Students? Changes in status during the 2020-2021 award year under audit. Questioned costs: Unknown. Context: Out of the 17 students tested noted 1 or more discrepancies, as follows: ? 2 students? status was incorrectly reported to NSDLS. ? 11 students? enrollment effective date were not reported correctly to NSLDS. ? At the program level, 12 students? enrollment effective rate did not agree to institution?s records. ? At the program level, 2 students? enrollment status did not match the enrollment status per NSLDS campus level status. ? At the program level, 1 student?s enrollment status did not agree to institution?s records. ? 5 students? enrollment status change was not reported to NSLDS within 60 days. ? Enrollment roster was not certified within 60 days for the periods (10/24/2021-04/30/2022) Cause: Lack of appropriate policy and procedure in place regarding NSLDS enrollment reporting for the year under audit. Effect: Noncompliance with federal regulations which could lead to untimely and incorrect reporting of enrollment information to NSLDS. Repeat Finding: Yes ? 2021-005. Recommendation: We recommend that the University review their enrollment reporting policies and procedures to ensure accurate reporting. Views of responsible officials: There is no disagreement with the audit finding. Management has addressed their corrective action plan in a separately issued letter.