FAC Explorer

Finding 1239149 (2025-004)

Material Weakness Repeat Finding
Requirement
I
Questioned Costs
-
Year
2025
Accepted
2026-09-30
Audit: 414007
Organization: 1890 Universities Foundation (DC)
Auditor: SB & COMPANY LLC

AI Summary

  • Answer: Documentation for noncompetitive procurement was missing for both vendors tested.
  • Trend: Lack of verification for vendor eligibility in federally funded transactions is a recurring issue.
  • List: Follow up by ensuring proper documentation is collected and verifying vendor status to comply with federal requirements.

Finding Text

For 2 out 2 selected vendors, selected for testing, documentation was not available to support the noncompetitive procurement. Additionally, there was no evidence that the Foundation verified whether the vendor was suspended, debarred, or otherwise excluded from participating in federally funded transactions.

Corrective Action Plan

We concur with the findings. The Foundation has implemented a formal process ofreviewingvendors and determining if they have been suspended or debarred and developed the Policy associated with. As part of the formal process documentation such as screenshots of the searchare saved. A .5 FTE washired to ensurecompliance with this requirement. Additionally, a comprehensive process was implemented during fiscal year 2025 to ensure proper documentation and compliance with procurement regulations. This process will include: 1.Ensuring that all sole source vendor selections areproperly documented and justified. 2.Verifying and maintaining records that confirm vendors are not debarred or suspendedfrom doing business with the Federal Government before entering into contractualagreements. We are committed to improving our procedures and ensuring compliance with all applicable regulations moving forward.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 1239146 2025-001
    Material Weakness Repeat
  • 1239147 2025-002
    Material Weakness Repeat
  • 1239148 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.147 OUTREACH EDUCATION AND TECHNICAL ASSISTANCE $1.04M
10.523 CENTERS OF EXCELLENCE AT 1890 INSTITUTIONS $959,290
10.727 INFLATION REDUCTION ACT URBAN & COMMUNITY FORESTRY PROGRAM $879,383
10.902 SOIL AND WATER CONSERVATION $390,462