Finding Text
Federal Program: Youth Homelessness Demonstration Program (14.276). Criteria: Internal controls should be in place to ensure that all supporting documentation is received and maintained in the participant files before benefits are provided to ensure eligibility. Condition: During our eligibility testing, we noted that 16 of 51 participants tested did not have supporting documentation. Four participant files could not be located, ten participant files did not have supporting documentation for date of birth, and three participant files did not have supporting documentation of the three categories of homelessness. All errors noted were from files administered by subrecipients. All were identified by the Organization and rectified after the fiscal year end. Cause: The Organization was utilizing subrecipients during the fiscal year June 30, 2025 to determine eligibility of participants. When the Organization took over these files, some of the subrecipient's information that was maintained in HMIS for these participants was locked and could no longer be accessed while some of the information was not received or could not be located. Effect: Benefits could be provided to people that are not eligible to participate in the program. Questioned Costs: None. Context: Total expenditures for the year ended June 30, 2025 for the program were $2,486,473. Repeat Finding: No. Recommendation: The Organization should establish internal control procedures to ensure that all proper documentation to support eligibility for participation in the program is maintained and readily available in the participant file. Views of Responsible Officials: We have established better internal controls with new program directors in place. Additionally, determination is made within the Organization along with files being maintained onsite.