Finding Text
2025-002 – Reporting Federal Agency: Department of Homeland Security Federal Program Name: Disaster Grants - Public Assistance (Presidentially Declared Disasters) Assistance Listing Number: 97.036 Pass-Through Agency: Florida Division of Emergency Management Pass-Through Numbers: Z2891, Z0581, Z4745, Z4858 Award Period: September 23, 2022 to March 29, 2024; September 4, 2017 to March 10, 2019; October 5, 2024 to April 11, 2026; and October 5, 2024 to April 11, 2025 Type of Finding: Material Weakness in Internal Control over Compliance Criteria or specific requirement: Per 2 CFR §200.303(a), the County must establish and maintain effective internal controls over federal awards that provide reasonable assurance of compliance with federal statutes, regulations, and award terms. Internal controls should include procedures to ensure that required reports are accurate, complete, and subject to appropriate supervisory review prior to submission. Condition: During our testing, we reviewed 5 quarterly reports submitted to the grantor and noted that noted that none contained evidence of supervisory review or approval to ensure the accuracy and completeness of the reported information prior to submission. Questioned costs: None Context: 5 of the 12 quarterly reports were reviewed as part of the audit. No documentation of review or approval was identified for any of the reports tested. Cause: The County had not established or implemented formal review and approval procedures over the preparation and submission of grant reporting. Effect: The absence of documented review and approval controls increases the risk that errors or omissions in required reports may not be detected and corrected prior to submission, resulting in inaccurate information being provided to grantors. This could impact funding decisions, compliance with grant requirements, or future reimbursements. Repeat Finding: No. Recommendation: We recommend the County establish and implement formal procedures requiring supervisory review and approval of all reports submitted to grantors. Evidence of review should be documented and retained, including the reviewer’s signature or electronic approval, the date of review, and the date of submission, to support compliance with reporting requirements. Views of responsible officials: There is no disagreement with the finding.