Finding Text
The City Airport had Airport Project expenses for project 3-05-0041-028-2022 ('028) incurred and paid for in 2023 not submitted until September 2024. The City Airport finally submitted and received reimbursement of $48,719.00 on 9/17/2024. The City Airport is required to maintain adequate bookkeeping and recordkeeping at the City Airport. The City Airport should turn in invoices for reimbursement to the FAA as soon as possible after they have been approved and paid to the vendors. The City Airport did not turn in invoices for project '028 in 2023 when it was paid, but rather in September 2024. This caused a delay in expenses paid in 2023 to be reimbursed in 2024. The City Airport should submit expenses eligible for reimbursement by the FAA as soon as possible for reimbursement. We further recommend that the City Airport have a bookkeeper or accounting firm on hand to reconcile the amounts for each project, and check for expenses submitted for reimbursement to each individual invoice and project. Management of the City is committed to taking steps to ensure that expenses eligible for reimbursement are submitted to the FAA as soon as possible by the City Airport.