Finding Text
There was great difficulty in reconciling the reimbursable amounts received from the Federal Aviation Administration (FAA) and the expenses incurred by the Airport throughout the year. The City Airport did not have sufficient detailed documentation of the five separate airport projects that were taking place throughout the year. Many times multiple projects were included on the same reimbursement form submitted to the FAA. Other time multiple separate invoices from different time periods for different projects were submitted on the same reimbursement form. This would require concise and clear recordkeeping by the City Airport. The City Airport is required to maintain adequate bookkeeping and recordkeeping at the City Airport. The City Airport should have readily available information to reconcile amounts spent at the City on the airport projects reconciled to the amounts submitted to the FAA for reimbursement. Invoices submitted for reimbursement should be obtained and split out by separate project if applicable. The City Airport did not have sufficient detailed documentation of the five separate airport projects that were taking place throughout the year and invoices to trace back to the airport accounting records and amounts submitted to the FAA for reimbursement. The City Airport should give strong consideration to hiring a bookkeeper or an accounting firm to help assist with the financial recordkeeping. We further recommend that the bookkeeper or accounting firm be involved in reconciling the amounts submitted for reimbursement to the FAA for timely submittal. Management of the City is committed to taking steps to enhance the bookkeeping and accounting at the City Airport. The City has further committed to documenting the invoice detail for each specific project be reconciled to the City's accounting records at the airport.