Finding 1214791 (2025-001)

Material Weakness Repeat Finding

Requirement

Questioned Costs

Year

2025

Accepted

2026-05-15

Audit: 401521

Organization: Hello Neighbor (PA)

Auditor: HOROVITZ RUDOY & ROTEMAN LLC

AI Summary

Answer: Management faced challenges locating contract submissions and related workbooks.
Trend: Improved documentation storage is needed for better accessibility.
List: Consider using QuickBooks Online to attach PDFs of invoices and supporting documents for easier access.

Finding Text

In reviewing with management, it was noted that there was some difficulty in finding contract submissions and related workbooks. It is recommended that documentation be held in a location that is readily accessible and stored accordingly. QuickBooks Online has a function allowing the Organization to attached a PDF of the invoice or supporting documents in QuickBooks Online which may be an option to explore.

Corrective Action Plan

During the year ended June 30, 2025 and carrying over in to the next fiscal year, Management began the process of using a more centralized process for storing documents including designated Google Drive folders and the use of invoice attachments in QuickBooks online. The Organization has also explored implementing a third party grant management service for grant tracking and document storage.

Other Findings in this Audit

1214785 2025-001

Material Weakness Repeat
1214786 2025-002

Material Weakness Repeat
1214787 2025-001

Material Weakness Repeat
1214788 2025-002

Material Weakness Repeat
1214789 2025-001

Material Weakness Repeat
1214790 2025-002

Material Weakness Repeat
1214792 2025-002

Material Weakness Repeat

Programs in Audit

ALN	Program Name	Expenditures
93.576	Refugee and Entrant Assistance Discretionary Grants	$1.34M
19.510	U.S. REFUGEE ADMISSIONS PROGRAM	$1.08M
93.567	Refugee and Entrant Assistance Voluntary Agency Programs	$658,468
93.566	Refugee Cash and Medical Assistance Program	$360,940