Finding Text
Finding number: 2024-009 Federal agency: U.S. Department of Education Programs: Student Financial Assistance Cluster Assistance Listing #: 84.063 Award year: 2024 Criteria According to 34 CFR 668.57: If an applicant is selected to verify any of the following information, an institution must obtain the specified documentation. (a) Adjusted Gross Income (AGI), income earned from work, or U.S. income tax paid. (i) A copy of the income tax return or an Internal Revenue Service (IRS) form that lists tax account information of the applicant, his or her spouse, or his or her parents, as applicable for the specified year. The copy of the return must include the signature (which need not be an original) of the filer of the return or of one of the filers of a joint return; Condition If an applicant is selected to verify any of the following information, an institution must obtain the specified documentation. During our testing, we noted 3 students, out of a sample of 25, where the College was unable to provide documentation showing they obtained and verified the required information. Cause The College did not properly follow it’s policies and procedures regarding documentation retention and was unable to provide supporting documentation showing the required information was verified for the students in question. Effect The College did not adequately follow proper document retention procedures surrounding the verification process for Federal aid recipients selected for verification. Questioned Costs Not applicable Perspective Our sample was not, and was not intended to be, statistically valid. Of the 25 students selected for testing, 3 students, or 12% of our sample, had disbursement information not properly recorded. Identification as a Repeat Finding, if applicable Not applicable Recommendation We recommend that management of the College review, and if necessary, update the policies and procedures to ensure all required documentation is properly retained. View of Responsible Officials The College agrees with the finding and has implemented the corrective action plan within the management corrective action plan section of this report.