Finding 1214583 (2024-007)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2024
Accepted
2026-05-12
Audit: 401247
Organization: Roxbury Community College (MA)

AI Summary

  • Core Issue: The College under awarded Pell Grants to 2 students, failing to meet federal calculation requirements.
  • Impacted Requirements: Compliance with 34 CFR 690.62(a) regarding Pell Grant payment and disbursement schedules.
  • Recommended Follow-Up: Management should review and update policies to ensure accurate Pell Grant calculations moving forward.

Finding Text

Finding number: 2024-007 Federal agency: U.S. Department of Education Programs: Student Financial Assistance Cluster Assistance Listing #: 84.063 Award year: 2024 Criteria According to 34 CFR 690.62(a) The amount of a student's Pell Grant for an academic year is based upon the payment and disbursement schedules published by the Secretary for each award year. Condition Federal regulations require the College to calculate and award pell grant funds based upon the published payment and disbursement schedules. During our testing, we noted 2 students, out of a sample of 60, who received pell awards below their eligible limit of $ 1,848 and $925, respectively. Cause The College did not properly calculate the earned Pell for 2 of 60 tested students. Effect The college under awarded Pell in the amount of $2,773. Questioned Costs $2,773 Perspective Our sample was not, and was not intended to be, statistically valid. Of the 60 students selected for testing, 2 students, or 3.33% of our sample, were under awarded Pell grants totaling $2,773. Identification as a Repeat Finding, if applicable Not applicable Recommendation We recommend that management of the College review, and if necessary, update the policies and procedures to ensure all Pell awards are properly calculated. View of Responsible Officials The College agrees with the finding and has implemented the corrective action plan within the management corrective action plan section of this report and has awarded the correct amounts to the student’s accounts.

Corrective Action Plan

Finding number: 2024-007 Federal agency: U.S. Department of Education Programs: Student Financial Assistance Cluster Assistance Listing #: 84.063 Award year: 2024 Corrective Action Plan: The College experienced significant turnover during FY24. The College has implemented enhanced review procedures for Pell Grant calculations, including system-based validation and secondary review prior to disbursement. Retraining of federal regulatory requirements has been provided to all staff. Timeline for Implementation of Corrective Action Plan: Immediate Contact Person Loriann Weiss Interim Director of Financial Aid

Categories

Student Financial Aid

Other Findings in this Audit

  • 1214579 2024-003
    Material Weakness Repeat
  • 1214580 2024-004
    Material Weakness Repeat
  • 1214581 2024-005
    Material Weakness Repeat
  • 1214582 2024-006
    Material Weakness Repeat
  • 1214584 2024-008
    Material Weakness Repeat
  • 1214585 2024-009
    Material Weakness Repeat
  • 1214586 2024-010
    Material Weakness Repeat
  • 1214587 2024-011
    Material Weakness Repeat
  • 1214588 2024-012
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $4.81M
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $198,966
84.031 HIGHER EDUCATION INSTITUTIONAL AID $165,342
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $136,764
84.033 FEDERAL WORK-STUDY PROGRAM $107,918
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $33,935