FAC Explorer

Finding 1183 (2023-001)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2023-11-03
Audit: 2252
Organization: Columbia College Dba Columbia College Hollywood (CA)
Auditor: Almich & Associates

AI Summary

  • Issue: Two students were underawarded Federal Pell Grant funds due to changes in their enrollment status.
  • Trend: This issue occurred in 2 out of 53 files tested, indicating a potential pattern that needs attention.
  • Follow-up: Review and adjust the awarding process to ensure accurate funding based on enrollment changes.

Finding Text

In 2 of 53 Federal Pell Grant files tested, the students were underawarded in Federal Pell Grant funds in the 2022-23 award year due to change in enrollment status. Student No. 1 was underawarded in the amount of $1,724. Student No. 2 was underawarded in the amount of $2,585.

Corrective Action Plan

The institution does not dispute this finding. There was a change in personnel within the Registrar’s Office whereby proper training was not given to the staff member responsible for notification of enrollment changes to the Financial Aid department. This impacted the two students that were under-awarded Pell. Upon learning of this finding (and after disbursing the aid that was properly due), the issue was brought to the attention of senior leadership. The Registrar now sends out an electronic communication for all enrollment changes along with a document requiring signature from multiple departments (including Financial Aid). The Financial Aid department is also generating a weekly report that tracks all status changes from the prior week in order to make proper aid adjustments in a timely manner.

Categories

Student Financial Aid

Other Findings in this Audit

  • 1184 2023-002
    Significant Deficiency
  • 1185 2023-003
    Significant Deficiency
  • 577625 2023-001
    Significant Deficiency
  • 577626 2023-002
    Significant Deficiency
  • 577627 2023-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $2.91M
84.425 Crrsaa Heerf II & Arp Heerf III $1.11M
84.063 Federal Pell Grant $943,180
84.007 Federal Supplemental Educational Opportunity Grant $36,811
84.033 Federal Work Study Program $36,712