FAC Explorer

Finding 1182412 (2025-007)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2026-03-24
Audit: 393821
Organization: Washington County (OR)
Auditor: TALBOT KORVOLA & WARWICK LLP

AI Summary

  • Core Issue: Biennial Housing Quality Standards (HQS) inspections were not conducted as required by federal guidelines.
  • Impacted Requirements: Compliance with the 2025 OMB Compliance Supplement, specifically requirement N.4, was not met.
  • Recommended Follow-Up: The County should hire more inspectors to ensure all HQS inspections are completed on time.

Finding Text

Federal program: AL 14.871, 14.879, 14. EHV Housing Voucher Cluster; Federal agency: U.S. Department of Housing and Urban Development (HUD); Award year: 2025; Criteria: Per the 2025 Office of Management and Budget (OMB) Compliance Supplement, part 4, requirement N.4., NSPIRE/Housing Quality Standards Inspections, requires the County to conduct Housing Quality Standards (HQS) inspections for units leased at least biennially to determine the unit meets the standard.; Condition: HQS inspections as required by N.4 of the 2025 OMB Compliance Supplement were not performed biennially.; Cause: The cause appears to be attributable to a shortage of inspectors performing HQS inspections.; Effect or potential effect: Without performing HQS inspections biennially, units could be leased that do not meet standards.; Questioned costs: No known or estimated questioned costs identified.; Context: The required HQS inspection was not performed within 24 months, including the extension period. Out of a population of 2,814 active participants/tenants, 40 units/tenants were selected for testing, and the HQS inspection was not performed within the required inspection period for 10 units/tenants. Repeat finding: Yes.; Recommendation: The County should hire and retain adequate staffing to ensure HQS inspections for all tenants are performed biennially.; Views of responsible officials: The County understands and concurs with the finding.

Corrective Action Plan

AL 14.871, 14.879, 14. EHV Housing Voucher Cluster Finding: HQS inspections as required by N.4 of the 2025 OMB Compliance Supplement were not performed biennially. Auditor Recommendation: The County should hire and retain adequate staffing to ensure HQS inspections for all tenants are performed biennially. Corrective Actions Taken or Planned: The County agrees and concurs. During FY26, the County hired additional staff to conduct inspections, with a current total of 3.5 FTE. Point of Contact for corrective actions: Sarah Keane, Deputy CFO sarah_keane@washingtoncountyor.gov

Categories

HUD Housing Programs

Other Findings in this Audit

  • 1182407 2025-004
    Material Weakness Repeat
  • 1182408 2025-005
    Material Weakness Repeat
  • 1182409 2025-006
    Material Weakness Repeat
  • 1182410 2025-007
    Material Weakness Repeat
  • 1182411 2025-007
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $45.49M
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM - FY 24-25 BEGINNING LOAN BALANCES $35.70M
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $29.40M
14.879 MAINSTREAM VOUCHERS $2.90M
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM - AMERICAN RESCUE PLAN ACT (ARPA) GRANT $2.85M
93.493 CONGRESSIONAL DIRECTIVES - COMMUNITY PROJECT FUNDING TO BUILD CENTER FOR ADDICTIONS TRIAGE AND TREATMENT $2.50M
93.563 CHILD SUPPORT SERVICES $2.22M
14.872 PUBLIC HOUSING CAPITAL FUND $1.91M
14.871 SECTION 8 HOUSING CHOICE VOUCHERS CARES ACT GRANT $1.57M
15.524 RECREATION RESOURCES MANAGEMENT $1.20M
93.137 COMMUNITY PROGRAMS TO IMPROVE MINORITY HEALTH - COMMUNITY BASED MATERNAL SUPPORT SERVICES $1.09M
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 24 $1.09M
14.850 PUBLIC HOUSING OPERATING FUND $990,806
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES - CONGREGATE MEALS $910,116
16.575 CRIME VICTIM ASSISTANCE - 23-25 VOCA NON-COMPETITIVE GRANT $741,607
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE AD66 $718,837
93.268 IMMUNIZATION COOPERATIVE AGREEMENTS - PE 43-01 IMMUNIZATION SERVICES $682,140
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE AD70 $664,590
14.267 CONTINUUM OF CARE PROGRAM $545,736
20.933 NATIONAL INFRASTRUCTURE INVESTMENTS $525,624
16.753 CONGRESSIONALLY RECOMMENDED AWARDS - WASHINGTON COUNTY CONGREGATE CARE FACILITIES $488,648
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM 19 $398,315
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES - HOME DELIVERED MEALS $269,903
93.069 PUBLIC HEALTH EMERGENCY PREPAREDNESS - PE 02 PH EMERGENCY PREPAREDNESS/CITY READINESS $248,528
10.557 WIC SPECIAL SUPPLEMENTAL NUTRITION PROGRAM FOR WOMEN, INFANTS, AND CHILDREN $244,181
16.585 TREATMENT COURT DISCRETIONARY GRANT PROGRAM - JUVENILE DRUG TREATMENT COURT 21-25 $237,400
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 18 $237,391
16.043 VETERANS TREATMENT COURT DISCRETIONARY GRANT PROGRAM $222,482
14.218 CDBG HOUSING REHABILITATION PROGRAM $221,847
93.008 MEDICAL RESERVE CORPS SMALL GRANT PROGRAM $217,358
16.040 MATTHEW SHEPARD AND JAMES BYRD, JR. HATE CRIMES EDUCATION, INVESTIGATION AND PROSECUTION PROGRAM $204,628
14.896 FAMILY SELF-SUFFICIENCY PROGRAM $197,423
93.069 PUBLIC HEALTH EMERGENCY PREPAREDNESS - PE 12 PH PREPAREDNESS PROGRAM $190,952
93.994 MATERNAL AND CHILD HEALTH SERVICES BLOCK GRANT TO THE STATES - PE 42 MCAH TITLE V FLEX FUNDS $172,475
16.741 DNA BACKLOG REDUCTION PROGRAM $168,421
93.658 FOSTER CARE TITLE IV-E $162,638
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $159,303
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $158,667
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM 20 $156,603
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM 23 $148,036
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS 23-533 $146,744
93.958 BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES - MH26A EARLY ASSESSMENT AND SUPPORT ALLIANCE $143,214
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM 18 $140,830
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $133,802
93.268 IMMUNIZATION COOPERATIVE AGREEMENTS - PE 43-05 OIP BRIDGE COVID $129,537
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 23 $129,250
93.940 HIV PREVENTION ACTIVITIES HEALTH DEPARTMENT BASED - PE 07 PH HIV PREVENTION SERVICES $125,642
93.354 PUBLIC HEALTH EMERGENCY RESPONSE: COOPERATIVE AGREEMENT FOR EMERGENCY RESPONSE: PUBLIC HEALTH CRISIS RESPONSE - ARPA PE 51-03 WF FUNDING $104,236
93.958 BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES - MH20 NON-RESIDENTIAL MH FOR AUDLTS GENERAL $99,465
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM 24 $95,373
16.575 CRIME VICTIM ASSISTANCE 2025 VOCA NON-COMPETITIVE GRANT $90,839
93.217 FAMILY PLANNING SERVICES -PE 46 REPRODUCTION HEALTH COMMUNITY ACCESS $87,728
81.128 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM (EECBG) $78,045
16.922 EQUITABLE SHARING PROGRAM $77,994
97.067 HOMELAND SECURITY GRANT PROGRAM UASI 21-170 $71,995
93.994 MATERNAL AND CHILD HEALTH SERVICES BLOCK GRANT TO THE STATES - CACOON PROJECT $54,047
20.218 MOTOR CARRIER SAFETY ASSISTANCE $52,772
20.608 MINIMUM PENALTIES FOR REPEAT OFFENDERS FOR DRIVING WHILE INTOXICATED - 23-24 DUII OVERTIME ENFORCEMENT GRANT $50,687
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM 24 $50,000
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $39,349
16.U00 SJI PROBATION & YOUTH JUSTICE SYSTEM REVIEW T4ECHNICAL ASSISTANCE GRANT $37,716
16.833 NATIONAL SEXUAL ASSAULT KIT INITIATIVE $34,825
95.001 HIGH INTENSITY DRUG TRAFFICKING AREAS PROGRAM - WIN-2025 $30,500
97.067 HOMELAND SECURITY GRANT PROGRAM - 23-24 SHSP NATIONAL PREPAREDNESS SYSTEM (UAS) $29,338
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 19 $26,422
93.967 CENTERS FOR DISEASE CONTROL AND PREVENTION COLLABORATION WITH ACADEMIA TO STRENGTHEN PUBLIC HEALTH - PE 51-05 PH INFRASTRUCTURE $24,466
20.616 NATIONAL PRIORITY SAFETY PROGRAMS - 22-23 DISTRACTED DRIVING ENFORCEMENT OVERTIME CAMPAIGN $24,450
20.205 HIGHWAY PLANNING AND CONSTRUCTION (BASALT CREEK EXT: GRHAMS FERRY RD/BOONES FERRY RD) $23,090
93.324 STATE HEALTH INSURANCE ASSISTANCE PROGRAM - SHIBA 24-25 $22,524
93.048 SPECIAL PROGRAMS FOR THE AGING, TITLE IV, AND TITLE II, DISCRETIONARY PROJECTS - SENIOR MEDICARE PATROL $19,617
20.600 STATE AND COMMUNITY HIGHWAY SAFETY - 23-24 SPEED ENFORCEMENT GRANT $18,188
10.555 NATIONAL SCHOOL LUNCH PROGRAM $16,054
20.616 NATIONAL PRIORITY SAFETY PROGRAMS - SAFETY BELT OVERTIME ENFORCEMENT GRANT $14,978
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM 21 $14,937
93.889 NATIONAL BIOTERRORISM HOSPITAL PREPAREDNESS PROGRAM - PE 72 HPP AND HPP COVID SUPP $12,469
20.616 NATIONAL PRIORITY SAFETY PROGRAMS - 23-24 DISTRACTED DRIVING ENFORCEMENT CAMPAIGN $12,332
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $10,283
93.071 MEDICARE ENROLLMENT ASSISTANCE PROGRAM - MIPPA $9,805
10.553 SCHOOL BREAKFAST PROGRAM $9,737
21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM $9,246
16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, FY24 JAG RED DOT SIGHTS $9,006
14.U14 FSS ESCROW FORFEITURES $8,852
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 20 $7,720
93.041 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 3, PROGRAMS FOR PREVENTION OF ELDER ABUSE, NEGLECT, AND EXPLOITATION $4,192
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM 22 $3,398
20.616 NATIONAL PRIORITY SAFETY PROGRAMS - 23-24 PEDESTRIAN SAFETY EQUPMENT $2,602
21.016 EQUITABLE SHARING $1,867
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 17 $1,578
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 22 $193