Finding Text
Finding 2025-004 – Enrollment Reporting (Repeat Finding) Federal Agency: U.S. Department of Education Pass-through Entity: None Federal Program: Student Financial Assistance Cluster (Federal Assistance Listing No.’s 84.007, 84.033, 84.038, 84.063, 84.268, 84.379) Requirement: Special Tests and Provisions Criteria: In accordance with 34 CFR 690.83(b)(2) and 34 CFR 685.309, the College is required to report enrollment information under the Pell grant and the Federal Direct loan programs via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by the College. The enrollment information includes reviewing, updating, and certifying student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file. Condition: Enrollment status and enrollment status effective dates are not being properly updated when a change in a student’s enrollment status occurs. An enrollment status had not been updated for a student who dropped multiple classes which resulted in a change in their enrollment status. Additionally, the wrong date was used as the effective date of the enrollment status change for another student. Cause of Condition: The College does not have a process in place to detect errors and oversights by staff. Effect: Schools are required to report accurate enrollment data to NSLDS for proper processing of student enrollment data. Changes in student enrollment statuses can affect the eligibility of Pell grants and Federal Direct loans. Improper enrollment reporting can affect the College’s enrollment reporting statistics and could lead to the College receiving compliance letters requiring remedial action. Questioned Costs: No questioned costs. Perspective Information: N/A Recommendation: We recommend that the College employ stronger oversight in this area by implementing procedures to ensure student statuses are updated correctly. Additionally, a process should be put in place to review enrollment reporting back to enrollment records to ensure accuracy.