Finding Text
2025-006 New Admissions – Missing Signed Housing Assistance Payment (HAP) Contract Condition: Signed HAP contract missing from one file. Additionally, two files out of a sample of ten could not be located (see related finding 2025-003). Criteria: HUD regulations require PHA’s to collect and maintain a signed HAP contract with the landlord to provide assistance under the voucher program. Context: The Authority could not locate the signed HAP contract although an unsigned copy was maintained in the file. Effect: The Authority is out of compliance with HUD requirements. Additionally, the lack documented evidence of an agreement with the landlord increases the risk for unsupported or ineligible payments. Recommendation: We recommend the Authority strengthen procedures to ensure all tenant files include a signed HAP contract. Response: BPHA has initiated corrective actions to strengthen internal procedures to ensure all files include fully executed HAP contracts. A standardized file review process will be implemented that includes periodic file reviews to ensure all documents required are complete and included.