FAC Explorer

Finding 1165036 (2021-008)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2021
Accepted
2025-12-16
Audit: 375125
Organization: Pima Council on Aging (AZ)
Auditor: REGIER CARR & MONROE LLP CPAS

AI Summary

  • Core Issue: The Organization failed to complete and submit all required reports to the U.S. Department of Health and Human Services, indicating a material weakness in internal controls.
  • Impacted Requirements: Compliance with reporting standards for the Aging Cluster grants was not met, leading to potential non-compliance issues.
  • Recommended Follow-Up: Implement controls for reporting requirements and provide training for all program staff on compliance matters.

Finding Text

Finding Number 2021-008 Internal Controls and Compliance over Reporting, U.S. Department of Housing and Urban Development, Passed Through Arizona Department of Economic Security, Aging Cluster, ALN 93.044/93.045/93.053, July 1, 2020 through June 30, 2021 (Material Weakness). Statement of Condition: All reports required by the United States Department of Health and Human Services were not completed and submitted. Questioned Costs: None Criteria: The Organization must comply with reporting compliance standards as set forth by the U.S. Department of Health and Human Services. Controls over the Organization’s billing process were not followed. Cause: The Organization’s personnel were unaware of the reporting requirements. Effect: The Organization is not in compliance with the Aging Cluster reporting requirements. Recommendation: We recommend that the Organization create and implement controls over reporting requirements for its grants. We also recommend that all program staff receive proper training on program compliance matters.

Corrective Action Plan

Finding Number 2021-008 : Noncompliance with Federal Reporting Requirements (Reporting), July 1, 2020 through June 30,2021. Statement of Condition: PCOA did not comply with Federal Reporting Requirements PCOA personnel responsible for enacting corrective action plan: Jay Huffstutler, Finance Director, jhuffstutler@pcoa.org The corrective action plan:  PCOA, with the assistance of DES, has created a grant compliance tracking system.  PCOA has also implemented oversight procedures to ensure all federal reports are submitted accurately and on time.  The Finance Director will assist in structuring these controls around the training program and finance staff.  The Finance Director oversees this process, and their capacity to do so has been strengthened through targeted hiring of experienced finance professionals.

Categories

Material Weakness Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1164993 2021-001
    Material Weakness Repeat
  • 1164994 2021-002
    Material Weakness Repeat
  • 1164995 2021-003
    Material Weakness Repeat
  • 1164996 2021-004
    Material Weakness Repeat
  • 1164997 2021-005
    Material Weakness Repeat
  • 1164998 2021-006
    Material Weakness Repeat
  • 1164999 2021-007
    Material Weakness Repeat
  • 1165000 2021-008
    Material Weakness Repeat
  • 1165001 2021-009
    Material Weakness Repeat
  • 1165002 2021-001
    Material Weakness Repeat
  • 1165003 2021-002
    Material Weakness Repeat
  • 1165004 2021-003
    Material Weakness Repeat
  • 1165005 2021-004
    Material Weakness Repeat
  • 1165006 2021-005
    Material Weakness Repeat
  • 1165007 2021-006
    Material Weakness Repeat
  • 1165008 2021-007
    Material Weakness Repeat
  • 1165009 2021-008
    Material Weakness Repeat
  • 1165010 2021-009
    Material Weakness Repeat
  • 1165011 2021-001
    Material Weakness Repeat
  • 1165012 2021-002
    Material Weakness Repeat
  • 1165013 2021-003
    Material Weakness Repeat
  • 1165014 2021-004
    Material Weakness Repeat
  • 1165015 2021-005
    Material Weakness Repeat
  • 1165016 2021-006
    Material Weakness Repeat
  • 1165017 2021-007
    Material Weakness Repeat
  • 1165018 2021-008
    Material Weakness Repeat
  • 1165019 2021-009
    Material Weakness Repeat
  • 1165020 2021-001
    Material Weakness Repeat
  • 1165021 2021-002
    Material Weakness Repeat
  • 1165022 2021-003
    Material Weakness Repeat
  • 1165023 2021-004
    Material Weakness Repeat
  • 1165024 2021-005
    Material Weakness Repeat
  • 1165025 2021-006
    Material Weakness Repeat
  • 1165026 2021-007
    Material Weakness Repeat
  • 1165027 2021-008
    Material Weakness Repeat
  • 1165028 2021-009
    Material Weakness Repeat
  • 1165029 2021-001
    Material Weakness Repeat
  • 1165030 2021-002
    Material Weakness Repeat
  • 1165031 2021-003
    Material Weakness Repeat
  • 1165032 2021-004
    Material Weakness Repeat
  • 1165033 2021-005
    Material Weakness Repeat
  • 1165034 2021-006
    Material Weakness Repeat
  • 1165035 2021-007
    Material Weakness Repeat
  • 1165037 2021-009
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.667 SOCIAL SERVICES BLOCK GRANT $3.04M
93.045 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART C, NUTRITION SERVICES $1.99M
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $658,306
93.053 NUTRITION SERVICES INCENTIVE PROGRAM $188,109
93.052 NATIONAL FAMILY CAREGIVER SUPPORT, TITLE III, PART E $183,622
93.779 CENTERS FOR MEDICARE AND MEDICAID SERVICES (CMS) RESEARCH, DEMONSTRATIONS AND EVALUATIONS $128,812
94.016 AMERICORPS SENIORS SENIOR COMPANION PROGRAM (SCP) 94.016 $128,597
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $111,293
93.470 ALZHEIMER’S DISEASE PROGRAM INITIATIVE (ADPI) $101,897
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $100,278
93.043 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART D, DISEASE PREVENTION AND HEALTH PROMOTION SERVICES $91,488
93.518 AFFORDABLE CARE ACT - MEDICARE IMPROVEMENTS FOR PATIENTS AND PROVIDERS $80,957
93.042 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 2, LONG TERM CARE OMBUDSMAN SERVICES FOR OLDER INDIVIDUALS $54,161
93.048 SPECIAL PROGRAMS FOR THE AGING, TITLE IV, AND TITLE II, DISCRETIONARY PROJECTS $31,019
93.041 SPECIAL PROGRAMS FOR THE AGING, TITLE VII, CHAPTER 3, PROGRAMS FOR PREVENTION OF ELDER ABUSE, NEGLECT, AND EXPLOITATION $14,852