Finding Text
FINDING NUMBER 2024-007
FEDERAL AGENCY U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
PASS-THROUGH AGENCY P.R. DEPARTMENT OF HOUSING
FEDERAL PROGRAM SECTION 8 HOUSING CHOICE VOUCHERS (ALN 14.871)
REQUIREMENT SPECIAL TESTS AND PROVISIONS (N)
TYPE OF FINDING SIGNIFICANT DEFICIENCY (SD) / NONCOMPLIANCE (NC)
CONDITION During our audit procedures, we observed that the Program does not meet the requirements of quality control inspections.
CRITERIA 24CFR, Subpart I, Section 982.405 (c) states that the PHA must conduct supervisory quality control HQS inspections.
The Administrative Plan for the Section 8 Housing Choice Voucher Programs establishes in Part 8, Section 1(d) that the program supervisor will re-inspect at least 8 units initially inspected by the Section 8 Housing Representative. The quality control inspections will be performed throughout the year, and a record of all such quality control inspections will be maintained in a separate file, as SEMAP documentation. The quality control sampling will include units that initially passed and failed Housing Quality Standards to assure consistency between representatives, and uniform application for Housing Quality Standards.
CAUSE The quality control re-inspections corresponding to fiscal year 2023-2024 were not documented.
EFFECT The Program is not in compliance with 24CFR, Subpart I, Section 982.405 (c) and the Municipality’s Administrative Plan.
RECOMMENDATION We recommend the Municipality to keep a documented file of evidence for quality control re-inspections.
QUESTIONED COST None.
PRIOR YEAR FINDING No.
VIEWS OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTION We concur with the auditors’ finding. As a corrective action for the noncompliance with the requirement of the Quality Control Reinspections during fiscal year 2023-2024, I have been performing the corresponding re-inspections since July 2024, when I started in the position of Director of the Federal Programs Department.
Implementation Date: Fiscal Year 2024-2025.
Responsible Person: Miguel Fonseca, Federal Programs Director